Intake Analyst

Direct Hire

DTLA (5 days in office for a month and then 1 day in office)

Seeking an Intake Analyst with 3+ years’ experience in a large firm environment to set up and maintain cost exceptions and restricted matter worklists for client files, ensure all required documentation (such as client billing guidelines and approvals) are received for incoming clients and maintain log of items needed, and follow up with attorneys and staff to obtain missing items, reviewing weekly reports to ensure new timekeepers are added to matter worklists on a timely basis. Other duties include routinely generating reports of client, matter and timekeeper information for the CFO, COO, partners, and firm-wide distribution, handling edits for costs and resolving cost errors and setting up billing rules to comply with client OCG materials and working closely with the firm Outside Counsel Guidelines Specialist and eBilling Team.

Position requires advanced knowledge of Excel 2007 (including tables, pivot tables and charts, basic functions including vertical lookup and nested IF statements, conditional formatting, Microsoft Query), and a working knowledge of Word. Knowledge of 3E and Access is a plus. Candidate must be highly organized and detail-oriented with excellent written/verbal communication skills and strong follow-up abilities.

Hours are 9am-5pm (35-hour week)

Salary is $60,000 to $70,000 annually