Receptionist

Description Job Summary:The Receptionist serves as the first point of contact for visitors and callers, providing exceptional customer service and administrative support. They are responsible for managing the front desk area, handling incoming calls, greeting guests, and assisting with various administrative tasks to ensure the efficient operation of the office.Responsibilities:

Greet and welcome visitors in a professional and courteous manner.

Answer and direct incoming phone calls to the appropriate person or department.

Provide information to callers and visitors regarding company services, products, and procedures.

Manage the reception area, ensuring it is clean, organized, and presentable at all times.

Schedule appointments and meetings for staff members as requested.

Receive and sort incoming mail and packages; distribute them to the appropriate recipients.

Maintain office security by following procedures and monitoring visitor access.

Assist with administrative tasks such as data entry, filing, and preparing documents.

Coordinate with other departments to fulfill visitor and staff needs as required.

Handle inquiries and resolve complaints promptly and efficiently.

Keep records of visitor logs, calls, and other relevant information.

Assist with special projects and tasks as assigned by management.

Requirements

Qualifications:

High school diploma or equivalent; additional education or certification in office administration is a plus.

Previous experience as a receptionist or in a customer service role preferred.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software.

Excellent communication and interpersonal skills.

Ability to multitask and prioritize tasks in a fast-paced environment.

Professional demeanor and appearance.

Strong organizational skills and attention to detail.

Ability to remain calm and composed under pressure.

Knowledge of administrative and clerical procedures.

Familiarity with office equipment such as multi-line phone systems, printers, and fax

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .