Administrative Specialist Recruitment Now Open!

CHICO UNIFIED SCHOOL DISTRICT ADMINISTRATIVE SPECIALIST

JOB ANNOUNCEMENT FOR

OPEN AND PROMOTIONAL COMPETITIVE EXAMINATION

Salary Range: $22.36/Hour - $34.67/Hour

Salary Placement Employment is at the first step for new employees. The Human Resources Office determines promotional employees’ step placement.

GENERAL INFORMATION & INSTRUCTIONS:

A. Apply on-line at www.edjoin.org or pick up a job announcement and instructions on how to apply on-line in the lobby of CUSD Administration Building, 1163 E. 7th Street, Chico, CA.

B. Read the job announcement prior to completing the application form.

C. To claim Veterans’ credit on open entry-level exams, you must submit a copy of your DD214. Those claiming disability Veterans’ credit must include evidence of current receipt of disability benefit by the closing date for filing applications.

D. KEEP THE JOB ANNOUNCEMENT! If you have not received notification for any part of the exam by the day prior to the date announced, call the Classified Human Resources Office at (530) 891-3000, extension 20120.

E. Complete all parts of the application. Any requested attachments must be received by 12:00 PM on the closing date. Late applications are not accepted.

THE POSITION - The District is establishing an eligible list for ADMINISTRATIVE SPECIALIST. The position currently open is within the EDUCATIONAL SERVICES DEPARTMENT. The eligible list resulting from this recruitment will be used to fill openings in this classification for up to 6 months. Substitutes to work on an on-call, as needed basis for regular employees will be selected from the established eligible list. Any combination equivalent to experience and training that would provide the required knowledge, skills and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities to meet the minimum requirements would be: Two years of responsible secretarial and clerical support experience that included decision making responsibilities and exercising of independent judgment, and equivalent to the completion of the twelfth grade supplemented by specialized training in office practices or a related field. Ability to type or operate a keyboard at a level proficient for successful job performance required. Experience in a school district is desirable. A resume and cover letter must be submitted with the application in order to be considered. All persons interested in this position and who meet job related and essential qualifications are encouraged to apply. Top qualifying candidates will be invited to the written exam. The District will determine the top candidates based solely on the information submitted on the application. CUSD is an affirmative action employer and will not discriminate against employees or discriminate in employment of classified personnel with regard to age, ancestry, color, gender, gender expression, gender identity, genetic information, marital status, medical condition, mental disability, military and veteran status, national origin, physical disability, pregnancy, childbirth, breastfeeding or related medical conditions, race, religious creed, sex, or sexual orientation of any person. Bilingual candidates are encouraged to apply.

EXAMINATION AND CERTIFICATION - The examination consists of an evaluation of the application for experience and education that pertains to essential duties and qualifications. The top qualifying candidates will be invited to continue the exam process. The District will determine the top candidates based solely on the information submitted on the application. The examination will consist of a written test designed to test job related and essential qualifications, weighted 40%; and an oral exam (personal interview) which tests the knowledge and experience needed to perform the typical duties, weighted 60%. Promotional candidates will have ¼ point added to the final score for each year of service up to a maximum of 5 points.

APPLICATION/EXAMINATION DATES & CERTIFICATION

a. Closing date for filing applications: Tuesday, October 22, 2024, 12:00 PM

b. Date of written exam: Tuesday, October 29, 2024 (during the day)

c. Date of oral exam (personal interview): Tuesday, November 5, 2024 (during the day)

d. Certification shall be according to Merit System §1507.

e. Selection interviews will be scheduled as needed following the exam process.

JOB DESCRIPTION INFORMATION:

Summary of Position:

Definition:

The role involves performing complex clerical and secretarial tasks under general supervision, including record keeping, report preparation, and public inquiries.

Supervision:

May oversee lower-level clerical staff and student assistants.

Key Duties:

Serve as an information resource for the public and school personnel.

Handle confidential data in compliance with regulations.

Organize and maintain information and records.

Prepare reports, correspondence, and meeting agendas.

Schedule meetings and manage calendars.

Maintain department budget records and handle incoming mail.

Take messages and provide clerical support to administrators.

Qualifications:

Knowledge of:

Modern office practices and computer systems.

Record-keeping principles and report preparation.

Public relations techniques and basic accounting.

Filing systems and effective communication skills.

Skills:

Proficient use of office equipment and software.

Ability to create documents and manage data.

Abilities:

Interpret and apply policies and procedures.

Perform specialized clerical work with independent judgment.

Interact effectively with diverse individuals.

Maintain accurate records and prepare clear reports.

Work efficiently under pressure and manage time effectively.

Experience and Training:

Minimum of two years of relevant clerical experience; school district experience is preferred.

Completion of high school with specialized training in office practices.

Special Requirements:

Must pass a competency exam as designated by HR.

Physical Demands:

Refer to the Job Analysis for details.

EMPLOYMENT INFORMATION FOR BARGAINING UNIT CLASSIFICATIONS

The following employment information is a summary and is not intended to be all-inclusive. For specific details, see the Agreement between Chico Unified School District and the Chico Chapter #110, CSEA.

Vacation Credit shall be accrued 1 day/month for 0 4 full years of service. Beyond 4 years refer to agreement. Each employee who is in a paid status less than 1/2 of the workdays in any month shall accrue 1/2 of a full month's vacation credit. Each employee in a paid status for 1/2 or more of the workdays in any month shall accrue a full month's vacation credit.

Holidays Employees in a paid status the day before or after the holiday are entitled to holiday pay.

Health and Welfare Benefits Full-time employees of the District receive up to $1,386/month to be applied towards a health plan for themselves and dependents. Part-time employees are eligible with the cost pro-rated based upon hours worked. The District pays $115 toward the cost of the dental, and $15 toward the cost of the vision plan for employees (and dependents) that work 6 hours or more per day. Any employee working less than 6 hours may elect dental and/or vision coverage at his/her cost. A term life insurance plan is also provided by the District to full-time employees and is available for part-time employees. Part-time employees may have these costs pro-rated based upon hours worked. Dependents may be covered with term insurance at employee expense. Income protection insurance is paid by the District for all bargaining unit positions.

Sick Leave One day of sick leave is earned for each month worked, with unlimited accumulation.

Probationary Period All employees must serve a probationary period of six months in any classification for which they are hired, or which they transfer or promote into. Retirement All employees assigned 4 or more hours/day must join Public Employees' Retirement System (PERS) for which a deduction is made from their salary. Social Security All classified employees are covered by Social Security and must contribute to the Social Security system.

Credit Unions There are credit unions available for membership by all classified employees.

Questions, contact: CUSD, 1163 E. 7th St., Chico, CA 95928 – (530) 891 3221 – TTY (530) 895-4030

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER JOB LINE = 530-891-3000 & PRESS 5-6