Accounts Payable Manager - Chico State Enterprises

Please submit applications to the following link: https://careers-anothersource.icims.com/jobs/101623/accounts-payable-manager-chico-state-enterprises/job?mode=job&iis=Job+Board+or+Association&iisn=Craigslist

Another Source’s client, Chico State Enterprises, is recruiting an Accounts Payable Manager to join their team in Chico, CA. This is a hybrid position that requires flexibility to work on campus 1 – 2 days per week.

Here’s a little about Chico State Enterprises and the position they are recruiting for:

Chico State Enterprises (CSE) is a non-profit auxiliary corporation of California State University, Chico (CSU, Chico). CSE provides specialized business services to support innovative research programs, community partnerships, entrepreneurial projects and other education-related activities funded by public and private grants, contracts or gifts led by faculty and associates of CSU, Chico. Annual expenditures are $61 million and support 1,800 full and part-time faculty, students, and staff.

What’s in it for you:

Chico State Enterprises offers a comprehensive compensation and benefit package. The anticipated annual base salary range for this position is $113,000 – $125,000 DOE.

About the role:

The Accounts Payable (AP) Manager plays a key role in developing and maintaining a top-notch payables operation. Ensure accurate and timely payments of invoices and expense reimbursements in compliance with organizational policy. Manage vendor onboarding, invoice entry, and payment approvals. Work with AP and the full accounting team and collaborate with various departments to ensure smooth processes for invoices, voids, and stop payments, outgoing wire payments, checks and ACH’s for various transactions and appropriate coding. Address vendor and stakeholder inquiries professionally, promptly and accurately. Monitor AP aging reports and cultivate positive vendor relationships.

What you will be doing:

Directly supervise a team of 6-8 Accounts Payable professionals responsible for AP, travel & expense reimbursements. Recruit, hire, train and supervise AP staff. Enforce and adhere to internal controls for the AP function. Identify opportunities for staff professional development.

Review and validate transaction coding, approval workflows, and manage weekly payment runs. As necessary, prepare, review and/or analyze key journal entries for the AP function. Oversee the month-end closing process for AP, including sub-ledger account reconciliation and report preparation for management. Comply with the month-end and year-end close schedule by completing AP activities accurately and timely. Identify opportunities for process improvement and provide recommendations to senior management. Review, develop and implement AP related policies and procedures.

Assist in the preparation of required applicable tax and government filings, including year-end audit and regulatory efforts and financial statement audit requests. Assist with/prepare financial audit schedules for external auditors as needed. Direct preparation of annual 1099 and other AP compliance reporting requirements.

Maintain accurate financial records and control reports. Maintain and/or develop reports to measure activities and success through key performance indicators and provide leadership with regular visibility through weekly, monthly, or quarterly reports. Responsible for ad-hoc reporting and stakeholder training. Collaborate with other departments as necessary to facilitate effective communication and cross-functional teamwork.

Assist with special projects and other duties as assigned.

Minimum Requirements:

BA /BS in Business, Public Administration, Accounting or a related field. Advanced degree preferred. May be substituted with directly relevant work experience.

5 years of management experience successfully leading a high-performing team in AP, financial operations, or a related field to achieve productivity goals while maintaining compliance.

7+ years with a combination of experience in research administration, accounting, and/or organizational compliance management. Experience within the CSU preferred.

Strong interpersonal, communication (written and verbal), and organizational skills with the ability to work independently, as well as collaboratively within a team environment.

Seasoned professional with solid time management skills and “big picture” view.

Excellent diplomacy necessary to work and communicate effectively in a high-demand, fast-paced environment.

Strong ability to multi-task and prioritize effectively in a fast-paced environment.

Strong quantitative and analytical skills to review data, trends, processes and anticipate organizational impacts, including opportunities for improvement.

Proficient in the use of Microsoft Office Suite (required), including proficiency in intermediate or advanced Excel skills.

Another Source works with their clients, on a retained project basis.  We are committed to building inclusive candidate pools as we partner with hiring teams. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. As you read through the job posting and review the list of qualifications (required and/or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us.