Front Desk Coordinator

Description We are looking for a diligent Front Desk Coordinator to become part of our team in Carlsbad, California. This role primarily involves managing and directing phone calls, handling mail, and ensuring smooth reservations for meetings and events. You will also assist with the onboarding process for new tenants and support a community of 40-50 tenants.Responsibilities: Manage incoming calls professionally and direct them to the appropriate department or individual Handle mail efficiently, forwarding correspondence as necessary Coordinate and manage reservations for meetings and events Assist in the onboarding process for new tenants Provide support and assistance to a community of tenants, ensuring their needs are met Monitor inventory levels and order supplies as needed Maintain and organize the break room for staff and tenants Effectively prioritize tasks to meet deadlines and ensure smooth operation Use Microsoft Excel, Microsoft Outlook, and Microsoft Word for various administrative tasks Perform data entry as required, maintaining accurate records Use interpersonal skills to provide exceptional customer service. Requirements Proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Word Strong administrative assistance skills Experience with answering multi-line phone systems Ability to provide concierge services Excellent customer service skills Strong data entry abilities Exceptional interpersonal skills Experience with organizing files Must have a proactive approach to problem-solving Ability to handle confidential information with discretion Exceptional multitasking abilities and attention to detail Strong communication skills, both written and verbal Ability to work independently and as part of a team Must be able to handle stressful situations with grace and diplomacy Willingness to learn and adapt to new processes and software applications Ability to maintain a professional demeanor at all times. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .