Office Coordinator, Maintenance

Cook Inlet Housing Authority is a great place to work!

Our corporate family is a team of passionate, enthusiastic, dedicated and highly qualified people. Our work allows us to create innovative solutions to complex housing issues in our community. We create housing opportunities that empower our people and build our community.

We have a great benefits package which includes the Public Employee’s Retirement System (PERS), Supplemental Benefit System Annuity Plan (SBS), and employer paid Life/STD/LTD insurance, extremely affordable health coverage, generous PTO accruals, paid holidays, an educational reimbursement program, a great wellness program and 457 optional pre-tax deferrals.

If you are interested in the Office Coordinator, Maintenance position and you have the expertise, skills and energy to match our mission to provide independence through housing, we encourage you to apply.

General Functions

Reporting directly to the Maintenance Manager, this role is integral in offering comprehensive administrative support to the Maintenance Department. Responsibilities encompass preparing, proofreading, and editing documents and creating charts, graphs, reports, and presentations. Furthermore, this position assists with the tracking and monitoring of warehouse inventory.

Major Activities (Typical Duties/Responsibilities)

Represent CIHA in a positive and professional manner in a variety of settings while maintaining professional relationships with CIHA staff, residents, volunteers, and partners.

Update, scan, track, report and organize department information using Excel, Outlook, Nexus, MRI, Microsoft Office Suite, and other computer applications.

Assist with the creation and distribution of Maintenance Department forms, newsletters, correspondence, and other written communications.

Oversees the day-to-day administrative needs of the Maintenance Department such as printing, copying, scanning, invoice processing, credit card payments, budget reconciliation, updates to shared calendar, tracking departmental deadlines, maintenance of contact lists and organization of files, supplies, and storage closets.

Assist with warehouse inventory controls, ensuring accurate management, tracking, and record-keeping.

Prepares expense reports, such as mileage reimbursements, data reimbursements, credit card statements, and purchase requisitions.

Maintains accurate up-to-date record of expenditures.

Coordinate Maintenance Department vehicle use and maintenance.

Performs other related duties, as assigned.

Skills and Abilities

Excellent oral and written communications skills; including the ability to establish and maintain cooperative and effective working relationships with others – both internally and externally.

Excellent interpersonal skills including verbal and nonverbal communication, teamwork, and conflict resolution.

Ability to understand and follow oral and written directions.

Excellent organizational skills and ability to work with minimal supervision.

Excellent attention to detail with the ability to adapt quickly, trouble-shoot, multi-task and prioritize a variety of tasks concurrently.

Excellent research and record-keeping skills.

Knowledge of word processing and database software with advanced skills in Microsoft Office Suite.

Education and Experience

High school graduate or GED.

Associate degree in business management, or related field preferred; experience can be substituted on a year for year basis.

Two years’ experience in office administration or related area.

Experience with demonstrated ability to work with a diverse demographic.

Valid Alaska driver’s license.

Please visit https://www.cookinlethousing.org/job/office-coordinator-maintenance/ to submit an application.

Cook Inlet Housing Authority provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Employment preference is given to eligible and qualified Alaska Native or American Indian candidates to the extent required or permitted by applicable law.