Service Scheduling Coordinator

At MacDonald-Miller Facility Solutions ("MacMiller") we make buildings work better. As the Northwest's leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With our over 1500 employees across 15 offices, there is a breadth and variety of work to keep you engaged and inspired.

We enjoy a well-respected history of exceeding our customers' expectations and executing with distinction. Our clients trust their toughest projects with our integrated teams, including:

New construction - Engineering, fabrication and installation of mechanical systems for new projects following lean construction practices

Special projects - Retrofits and mechanical repairs for existing buildings for new efficiencies

Service - scheduled preventative maintenance ensuring tenant comfort, and 24/7 emergency response

Building performance - Control systems, fault detection, energy services and remote monitoring

People love to work at MacDonald-Miller, and it's because we all share the same Core Culture Values:

Collaboration - Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision.

Dedication - We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.

Safety - Everyone deserves a safe workplace. Safety is more than hardhats and boots, it's an attitude and the environment we create. Every day, everyone goes home to their families.

Community - We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together we create an environment that is welcoming, caring, and trusting.

Innovation - We are committed to continuous, creative problem solving. Innovation is how we stay an industry leader. We always strive to challenge and better ourselves.

Fun! - Take the work seriously, but never take ourselves too seriously. It's possible to be both serious professionals and good-natured people you enjoy working with. We strive to be both.

Service Scheduling Coordinator: This is where you come in.

We're seeking a Service Scheduling Coordinator to support our commercial Plumbing and HVAC Technicians, as well as our Service Coordination team. In this role, you'll be responsible for scheduling and maintaining accurate records for service schedules, resources, equipment, and information for the field service team. As a key member of our Service division, you'll play a crucial role in communicating emergency services and ongoing maintenance activities within an assigned geographic area.

This position requires strong, collaborative communication with customers, technicians, and teammates, ensuring that tasks are evaluated and prioritized in a fast-paced and ever-changing environment. In return for meeting ambitious goals, you'll be rewarded with increased responsibilities, abundant growth opportunities, and more freedom than you've likely experienced in previous roles.

Top 3 things to deliver in the first year to be a hero:

Effective Triage - Evaluate and prioritize work and service requests continually and communicate with techs to provide necessary information for each dispatch.

Organizational follow through - Monitor backlog of maintenance and incomplete work in progress, maintain records and information of all requests and dispatches, and be a good team player.

Clear communication and partnership - work to keep your team and stakeholders informed to build trusting relationships.

The Service Scheduling Coordinator role reports to Ashley Skelton - Service Response Center Supervisor, on a collaborative team working on various projects and initiatives to support our growing business.<