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  • ID
    #16633054
  • Job type
    Part-time
  • Salary
    USD $25-$35/hour 25-35/hour
  • Source
    Washington
  • Date
    2021-07-10
  • Deadline
    2021-09-08

Office Coordinator

Washington, Seattle-tacoma, 98101 Seattle-tacoma USA
 
Part-time

We are a Redmond-based General Contractor. We are doers, innovators and entrepreneurs and we build places where our clients can get to work, get to living and get stuff done. We specialize in Commercial Tenant Improvements and our focus is on finishing each project on time, on budget, and above our industry’s standards. We are a fast-paced group of hard workers who enjoy seeing the success of our expanding company continue to grow.

We need an exceptional part-time Office Coordinator.

We hire the best and the brightest. They join the most effective PM’s and construction teams. We equip our teams so that they perform at their peak. We provide the highest quality of workmanship and management so that we can celebrate successes with our clients, our partners, and our team. Everyone wins.

You are focused, extremely organized, personable, and very efficient with your time. You always make sure that everything on your plate gets taken care of, no matter what. You are infectiously curious and like making things more efficient and clearer. You want to positively impact those around you.

Your job will be to assist the Operations and Accounting Department and you will report directly to the Business Manager / Controller. This is part time-role, initially starting out at 24 hours per week with the potential to increase hours and scope. The job includes, but is not limited to:

Accounting

Biweekly collection of timesheets and timesheet entry

Receipt and bill postings

Making Deposits and Cutting Checks

Credit card and bank reconciliations

Vendor statement reconciliations

Printing and filing invoices

Verifying that Conditional and Unconditional Lien Releases are accurate and present

Tracking vendor agreements (COI’s, MSA’s, W9’s)

Pay Application Support

Managing the office telephone and package delivery

Operations

Updating and configuring employee onboarding binders

Administration of subcontracts and subcontract modifications

Tracking client specific COIs from subcontractors

Administration of new project set up

Assisting in overall office organization

Ad hoc projects as needed

General Expectations

Excellent customer service skills

Able to maintain an organized and efficient work environment

Desire to learn and grow with our expanding company

Quick Learner

Highly motivated individual with strong organizational and time management skills

Attentive to detail and ability to multi-task in a fast-paced environment

Proficient in Microsoft Office Tools (Word, Excel) and Adobe

Ability to work independently

Quickbooks background a bonus, but not required

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