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Procurement Agent

Texas, San antonio, 78205 San antonio USA

Vacancy expired!

Procurement Agent is responsible for servicing internal clients: procurement of goods and services, strategic sourcing and cost savings, contract management, supplier relationship management, supplier diversity planning and outreach, compliance management, inventory management, and management of the procure to pay cycle.

Tasks and Responsibilities:

  • Applies our client's Procurement Policy, Procedures and Guidelines and basic Texas Laws, Codes and Regulations to procurement activities.
  • Works with Internal Customers on needs and requirements.
  • Assist internal customers with contract management and vendor performance, which includes documenting, coordinating, and resolution.
  • Reviews Purchase Requisition for applicable forms and documents (i.e. NERC, SOC, DOT, EIT, Subcontracting, Public Works, etc.).
  • Reviews Purchase Requisitions in order to verify accuracy, terminology and specifications.
  • Coordinates with Internal Customers to identify scopes of work, specifications, commercial & regulatory considerations.
  • Coordinates with Internal Customers to create RF(x) - Request for Proposal, Request for Quotation, Invitation for Bid, and Request for Qualifications to meet Business Unit needs.
  • Initially reviews Exempt Forms to determine if the explanation justifies deviation from the competitive bidding process.
  • Coordinates and administers meetings and site visits with Suppliers and Business Unit.
  • Works with Internal Customers and Suppliers to encourage local, diverse and small business participation in Sourcing Events.
  • With management's supervision, coordinates review of developed customized contract drafts by stakeholders (i.e. Legal - based on associated risk, Internal Client, Risk Management & Insurance Services, Audit Services, Environmental Services, Safety, etc.) to mitigate risk.
  • With management's supervision, reviews, modifies and negotiates Client and Supplier terms and conditions to mitigate risk.
  • With management's supervision, participates in the decision to award contracts.
  • Prepares purchase orders and sends copies to suppliers and to departments originating requests.
  • Actively aware of safety in day to day activities.
  • Responds to customer and supplier inquiries about order status, changes or cancellations.
  • Prepares, maintains and reviews purchasing files, reports and price lists.
  • With management's supervision, compares prices, specifications and delivery dates in order to determine the best bid among potential suppliers.
  • Tracks the status of requisitions, contracts and orders.
  • Performs other duties as assigned.
Minimum Qualifications:

  • High school diploma or GED
  • Knowledge of an RF(x) - Request for Proposal, Request for Quotation, Invitation for Bid, and Request for Qualifications
  • Proficient in Microsoft Office Package, including word processing, spreadsheets, database, presentation software, internet, electronic mail and scheduling.
  • Proficient in Microsoft Windows environment
  • Demonstrated ability to work in a team environment, coordinating with other areas to achieve goals and objectives.
Preferred Qualifications:

  • Bachelor's degree in Business, Finance, Accounting, Operations Management, Supply Chain or related field from an accredited university, or experience in a Procurement, Contract Management, or Contract Development role
  • Procurement certifications, i.e., CSCP, ISM, etc.
  • Experience and understanding of SAP modules and reporting
  • Demonstrated experience in manufacturing, electric or gas industry

  • Demonstrating Initiative Serving Customers Establishing Relationships
  • Delivering High Quality Work
  • Demonstrating Self-Insight and Awareness Working Safely
Working Environment:

  • Work is performed in an indoor environment, operating computer, manual dexterity, talking, hearing and repetitive motion.
  • Use of personal computing equipment, telephone, multi-functioning printer and calculator.
  • Ability to travel to and from meetings, training sessions or other business related events.
  • After hours work may be required.
Physical Demands:

  • Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
  • Sedentary work involves sitting most of the time.
  • Jobs are sedentary if walking and standing are required only occasionally, and all sedentary criteria are met.
Please be aware that contractors may be required to drive to other client locations using their personal vehicle during their assignment

Vacancy expired!

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