Administrative Assistant

Come work for the BEST locally owned, small property management company in all of Texas.

We have an amazing boss, great co-workers, and solid life/work balance. We laugh (a lot), work hard in a fun work environment while providing safe, affordable housing options to folks in Austin.

If you are looking for a rewarding career working with a diverse population in affordable housing, then we want to talk to you!

To help us get to know more about you -KINDLY SEND A RESUME WHEN YOU CONTACT US-unfortunately without a resume we will not contact you.

The property serves low-income senior citizens through a HUD subsidized program. PTO, health insurance and 401k are available.

Job Classification

Job Category: Office Assistant Essential Duties and Responsibilities

Essential duties & responsibilities include the following. Other duties may be assigned as necessary.

Answer telephone, greet walk-ins and provide basic leasing/eligibility information Assist in move in/out physical inspections of apartments.

Update rent changes for tenants as notified by manager.

Collect monthly rents and do bank deposits.

Maintain monthly Rent Rolls and balance with OneSite tenant ledgers, close month and advance date and post scheduled billing.

Generate late rent notices and keep Occupancy Manager updated on late rents.

Generate work orders and maintain monthly log using OneSite and Mobile Facilities.

Do filing, both paper and digital.

Job Requirements

Education, Training & Experience Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required to interact smoothly with tenants and workers, and perform day-to-day operations.

High school education or equivalent required, college preferred

Minimum 2 years related experience and/or training; or equivalent combination of education & experience Training in some or all of these areas a plus: Onesite/ResMan, HUD portal specifically the Real Estate Assessment Center, HUD Handbook 4350.1, Enterprise Income Verification (EIV), SAVE System

Strong management skills; professionalism; good organization; leadership; good communication and interpersonal skills as well as being detail-oriented

Ability to read & interpret documents, basic math ability & reasoning ability

Requires typing, 10 key, and computer proficiency skills

Pre-employment drug testing (we also do random testing) and background check required

Proficient with Microsoft word and excel

Knowledge of Onesite and/or ResMan software is an advantage

Work Environment and Physical Demands

This job operates in a professional and collaborative office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; stand; walk; bend; use hands to finger, handle or feel; and reach with hands and arms. This position requires the ability to lift up to 25 pounds, open cabinets, doors, windows and bend or stand as necessary.