Administrative Officer - Clinical Pharmacology and Genetic Medicine

Administrative Officer - Clinical Pharmacology and Genetic Medicine - 2210845Job : Professional and ManagerialPrimary Location : TN-Nashville-Robinson ResearchOrganization : Clinical Pharmacology and Gene 104344Shift: : DaysDescriptionAdministrative OfficerJOB SUMMARY:Assist department chairman and/or departmental administrator to achieve departmental goals by coordinating fiscal and human resource activities, equipment purchases, and by providing facilities management.KEY RESPONSIBILITIES:Serve as a member of the departmental administrative team

Attend meetings and interact with other departments as requested by the department chairman and/or departmental administrator.

Resolve problems directly, or in consultation with department chairman/administrator concerning staffing, utilization of facilities, equipment and funds

Provide sound personnel and payroll administration

Ensure internal salary equity within the department.

Maintain confidential personnel records for professional and non-professional staff.

Make staffing recommendations, interview and screen applicants for hiring.

Train in departmental systems and procedures.

Assign work priorities; conduct performance reviews, disciplinary actions and in concert with others, terminate employees when necessary.

Analyze and develop the annual departmental budget

Recommend distribution and allocation of general department resources

Review grant preparation for compliance with restrictions.

Authorizes, approves and signs purchase and equipment requisitions, travel and entertainment expenses, etc.

Monitor collections and expenditures against budgets and grants, analyzes requisition for conformance to budget and compliance with specific requirements and restrictions.

Manage and coordinate administrative and support functions within the department

Develop and interpret policies and procedures for clerical staff

Assure that all policies are in conformance with University guidelines

Prepare reports for management review

Department Summary:The scientific mission of the Clinical Pharmacology Division is to understand the mechanisms of drug action in humans in order to improve therapeutics. The research of the Division members bridges the basic and clinical sciences. In addition to conducting state-of-the-art research, members of the Division also lead many institutional and national efforts to train clinical and translational investigators and to support infrastructure for translational research.View how Vanderbilt Health employees celebrate the difference they make every day:Discover Vanderbilt University Medical Center:Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.VUMC Recent AccomplishmentsBecause we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:· US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children’s Hospital at Vanderbilt named as one of the Best Children’s Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.· Healthcare’s Most Wired: Among the nation’s 100 “most-wired” hospitals and health systems for its efforts in innovative medical technology.· Becker’s Hospital Review: named as one of the “100 Great Hospitals in America”, in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.· The Leapfrog Group: One of only 10 children’s hospitals in the to be named at Leapfrog Top Hospital.· American Association for the Advancement of Science: The School of Medicine has 112 elected fellows· Magnet Recognition Program: Received our third consecutive Magnet designations.· National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement· Human Rights Campaign Healthcare Equality Index: 6 th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.Basic QualificationsBachelor's Degree (or equivalent experience) and 3 years experienceLicensure, Certification, and/or Registration (LCR):Physical Requirements/Strengths needed & Physical Demands: Movement

Occasional: Sitting: Remaining in seated position

Occasional: Standing: Remaining on one's feet without moving.

Occasional: Walking: Moving about on foot.

Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another

Occasional: Push/Pull: Exerting force to move objects away from or toward.

Occasional: Bending/Stooping: Trunk bending downward and forward by bending spine at waist requiring full use of lower extremities and back muscles

Occasional: Reaching below shoulders: Extending arms in any direction below shoulders.

Occasional: Handling: Seizing, holding, grasping, turning or otherwise working with hand or hands. Sensory

Occasional: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.

Frequent: Noise: May include exposure to occupational noise levels which equal or exceed an 8-hr time-weighted average of 85 decibels, requiring enrollment in VUMC's Hearing Conservation Program which includes training, use of hearing protection, and periodic audiometry.

Continuous: Communication: Expressing or exchanging written/verbal/electronic information.

Req ID: 2210845Vanderbilt University Medical Center is committed to principles of equal opportunity and affirmative action.