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  • ID
    #4473488
  • Job type
    Full-time
  • Salary
    TBD
  • Source
    EvereTech
  • Date
    2020-07-30
  • Deadline
    2020-09-28
 
Full-time

Vacancy expired!

Job Description

EvereTech is hiring Secretarial / Administrative professionals Front Desk Operations for the Naval Undersea Warfare Center Division, Newport (NUWCDIVNPT) is a naval research activity operating under the direction of the Commander, Naval Sea Systems Command (NAVSEA).The contractor shall provide front desk and receptionist services as follows.

  • The contractor shall answer and document incoming telephone calls including providing information to callers, forwarding the caller to an available recipient, taking, documenting, and delivering telephone messages, and forwarding the caller to the appropriate voicemail.
  • The contractor shall greet visitors, determine the nature of their visit, and direct them to the cognizant Government personnel. The contractor shall maintain visitor logs.
  • The contractor shall maintain telephone trees (recall lists) and muster lists for the assigned C70 area of support.
  • The contractor shall monitor the paper and toner levels for printers, copier, and fax machines and inform the Government POC via email when service calls or replenishment of supplies (no less than 10 reams of paper or 1 cartridge of toner for each color remaining) are required.
  • The contractor shall inventory and organize office supplies and provide a list of recommended consumable office supplies for order via email to the Government POC.

Document Preparation and HandlingThe contractor shall provide document preparation, editing and handling services as follows.

  • The contractor shall create, type, merge, revise, update, format, proofread, serialize, print, prepare, and route documents, presentations, Naval Messages, and correspondence including handwritten and marked-up materials, sketches, draft electronic documents, and previous electronic versions.
  • The contractor shall mark, file, transfer, and distribute Controlled Unclassified Information (CUI), Personally Identifiable Information (PII) and Classified materials.
  • The contractor shall type, merge, revise, update, format, proofread, serialize, print, and prepare CLASSIFIED documents on equipment approved for classified material at the security level of the documents being processed.
  • The contractor shall gather emailed highlights from Government employees, proof read, check spelling, and review to verify acronyms in the highlights are spelled out and forward via email to the designated Government manager.
  • Upon Government request via email, the contractor shall draft proposals and obtain market research quotes for equipment procured as part of a scientific and investment proposal.

Filing and File RetrievalOn a daily basis, the contractor shall file documents upon receiving in Filing Inbox or via email from Government personnel and retrieve documents upon request via email from Government personnel as follows.

  • The contractor shall file documents in existing filing systems identified at each Division or Branch as assigned. The contractor shall maintain various types of filing systems and individual files.
  • The contractor shall label, mark, sort, index, file, and retrieve documents to and from existing physical and electronic files consistent with existing methods and processes.
  • The contractor shall establish new physical and electronic files and filing systems consistent with the existing filing methods and processes.
  • The contractor shall label, mark, sort, index, file, and retrieve CLASSIFIED documents to and from storage containers approved for CLASSIFIED storage at the level of the documents being processed.

DuplicationThe contractor shall duplicate and distribute various Government documents.

  • The contractor shall copy, duplicate, scan, and collate various documents.
  • The contractor shall assemble and bind documents in various folders including presentation folders, comb binding, and multi-ring binders provided by the Government.
  • The contractor shall only duplicate CLASSIFIED material on Government equipment approved for the duplication of classified material at the level of the documents being duplicated.

Processing and Handling of Unclassified MailUpon request via email from Division or Branch personnel, the contractor shall prepare documents for distribution via email or hand carry within C70 or other Codes within the NUWCDIVNPT campus or mailing, both internal and external to NUWCDIVNPT.

  • The contractor shall package, wrap, and address documentation, for distribution.
  • On a daily basis, the contractor shall sort and distribute incoming mail to the Division or Branch as assigned and deliver the outgoing mail to the specified outgoing mail locations for Code 70.

Processing and Handling of CLASSIFIED mailUpon Government request via email, the contractor shall prepare CLASSIFIED documents for distribution and mailing as follows.

  • The contractor shall prepare mailing labels, forwarding letters, and custody receipt forms.
  • The contractor shall maintain CLASSIFIED document logs provided as GFI.
  • The contractor shall hand deliver-CLASSIFIED documents to NUWCDIVNPT control points (including Secret Control, CLASSIFIED Document Library, Security, and Mail Room).

Data ProcessingThe contractor shall enter, verify and retrieve data, and create and print reports from existing Government databases, provided as GFI, as follows.

  • The contractor shall enter data into Temporary Duty (TDY) orders, vouchers, local vouchers and training requests in the Defense Travel System (DTS). Government personnel will provide all relevant information associated with their training requirement such as location of training event, course information, continuous learning objective, advanced degree, DAWIA etc., and appropriate charge number.
  • The contractor shall enter data into visit requests in the Joint Personnel Adjudication System (JPAS) including researching Security Management Office (SMO) Codes and POCs and confirming receipt with the receiving activity.
  • On a weekly basis, each Friday before 1000, the contractor shall enter timekeeping data provided by Government personnel via email into the Enterprise Resource Planning (ERP) system, review time cards for timely submission and accuracy including corresponding overtime and leave requests are entered. The contractor shall print ERP timekeeping reports and report any discrepancies to the Government POC.

Scheduling and TrackingUpon Government request via email, the contractor shall schedule meetings and reserve conference rooms.

  • The contractor shall access electronic calendars in Outlook, schedule meetings, reserve conference rooms, attend meetings, and document and distribute meeting minutes.
  • Upon request via email, the contractor shall enter Leave and TDY schedules for Government employees into the Department’s calendar(s).

Operations and Logistics

  • The contractor shall assist each test facility with scheduling customer support and facility activities to include scheduling support on the master schedule and coordinating the associated logistics.
  • Using GFI, the contractor shall oversee test facility Standard Operating Procedure (SOP) status, submissions, and change submissions to ensure compliance with current procedures, the existing format, and timelines.
  • Upon request via email, the contractor shall solicit, receive, and process DEMO multi-source feedback using the Performance Development System Feedback Survey form provided as GFI for branch employees.
  • Upon request via email, the contractor shall submit shipping and transportation requests, using the Online Shipping Process (OSP) and disposal requests via the Disposal Tracking System (DTS) on behalf of the test facilities.
  • Upon request via email, the contractor shall submit and track, oversee, and follow-up for the status of purchase requests via ERP or the Material Management Tracking System (MMTS) for all test facilities to include developing SAP submission paperwork and obtaining quotes.
  • Upon request via email, the contractor shall perform Service Cost Center cost transfer submissions using the CRA Submission form provided as GFI for each test facility.
  • The contractor shall track and monitor each test facility’s training, qualification, and certification requirements in areas including WHE/MHE handling, medical surveillance, and annual training and report to the Branch head any expired, delinquent certifications or trainings to ensure uninterrupted support

Additional Information

All your information will be kept confidential according to EEO guidelines.

Vacancy expired!

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