Custodial Services Manager

Custodial Services ManagerUniversity of Pittsburgh. Under the direction of the Director of Facility Services and Senior Manager of Custodial Services ensures that custodial services are equitable, inclusive, and culturally sensitive. Using an equity minded approach in all communication and service efforts. Designated as essential personnel and responds to calls at all hours. Responsible for assessing, reporting, and advising, Senior Manager of Custodial Services regarding operational status of campus. Responsible and accountable for the day to day operational and administrative activities of custodial services under scope of responsibility. Provides guidance, training and evaluates work performance of custodial supervisors who supervise 20 or more custodians in a unionized work environment, that supports the delivery of services to the academic, research, and residential spaces on campus. Takes an active part in the service implementation of student arrivals/ departures, conferences, events when deemed appropriate collaborate and coordinates essential support for special events, and/or other applicable functions or occasions, emergencies, and provides ground coordination in emergency and weather-related incidents. Accountable for evaluating, training, coaching, mentoring and technical expertise of custodial supervisors. Ensures productivity of custodians under scope of supervisors with broad discretion on evaluating work areas for effectiveness and efficiency. Engage in frequent communication, coaching, counseling, redirection, and correction to ensure achievement of expected performance levels. Establish, monitor, and maintain viable inspection, corrective action, and follow-up programs. Provide excellent customer service and follow-through. Manages extensive equipment, materials and supply inventory. Administers to principles and language of the SEIU Local 32BJ contract and department Facilities Management work rules. Responsible for employee relations, including administering progressive discipline as needed, in accordance with defined by the collective Bargaining Agreement, to assigned staff; Refers further disciplinary action to the Senior Manager of Custodial Services. Proactively works with employee/labor relations including the grievance procedure and FM policy enforcement to diffuse potential conflict before it begins. Perform and oversee administrative tasks required to maintain accurate and timely records such as for labor entry, timekeeping, work scheduling, etc. Prepare and proo correspondence. Ensure accuracy of all materials and documents for which responsible. Completes administrative duties in a timely and accurate manner to ensure service and compliance annual performance reviews, timecards, ordering supplies, etc Document, reviews, assigns, and manages work within TMA system in accordance with department processes. Ensures that Service Requests are completed in an appropriate and timely manner and closed or referred according to department procedures.Regularly inspect all assigned facilities and completes reports in support of our department's quality assurance and control program. Manages and maintains a high level of quality regarding all custodial services that the department provides. Provides on-going training and development of supervisors and custodial staff. Assist supervisors to schedule formal custodial training for custodians including newly hired custodians. Works closely with building facility manager regarding maintenance issue and reports items needing repair with emphasis on lighting, dispensers, and other related items associated with custodial services functional work. Proactively interact with University of Pittsburgh staff at all levels who work in the buildings, to solicit their feedback regarding the quality of services we provide. Including cooperating with other members of the Facilities Management team.Job SummaryManages the day-to-day operations and administrative activities of the custodial program. Monitors all custodial service and vendor contracts and verifies invoices. Evaluates, purchases, and repairs equipment to ensure safety.Essential FunctionsMust have a valid PA driver's license. Must be mobile enough to travel to all assigned facilities on campus. Good oral and written communication. Ability to communicate effectively with a positive attitude. Excellent listening skills and customer responsiveness are essential. Read, understand and interpret detailed operating instructions, repair manuals, diagrams, and safety labels. Experience in inventory and budgeting preferred. Proficiency with a personal computer with an emphasis on spreadsheets and word documents. Knowledge of custodial equipment and supplies, Knowledge and experience with floor care and equipment preferred. Associate Degree in Business or related field from an accredited college or university. Bachelor degree preferred. Other combinations of education and work experience may be considered if relevant.Physical EffortWalking - 50-60% day, Lifting 10% day not to exceed 50 lbs. Sitting 20-30% day Climbing and squatting 5%. Must have use of all limbsThe University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.Assignment Category: Full-time regular

Job Classification: Staff.Manager - Custodial Services

Job Family: Campus Operations

Job Sub Family: Facilities

Campus: Pittsburgh

Minimum Education Level Required: Bachelors Degree

Minimum Years of Experience Required: 3

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: Monday - Friday, 8:00 a.m. - 4:30 p.m Work Arrangement: Monday - Friday, 8:00 a.m. - 4:30 p.m

Hiring Range: To be determined based on qualifications

RelocationOffered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable

PI251282849