Curbside Services Administrative Manager

Curbside Services Administrative Manager Print (https://www.governmentjobs.com/careers/eugene/jobs/newprint/4188250) Apply  Curbside Services Administrative Manager Salary $83,137.60 - $108,056.00 AnnuallyLocation Eugene, ORJob TypeFull-Time RegularJob Number03672DepartmentPlanning & Development DepartmentDivisionPlanning & Development AdministrationOpening Date09/01/2023Closing Date9/24/2023 5:15 PM Pacific

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General Statement of DutiesCurbside Services Administrative Manager - Limited Duration (LD) or Acting in Capacity (AIC)The Planning and Development Department (PDD) is seeking an innovative and experienced Curbside Services Administrative Manager to advance our forward thinking and community centered municipal parking services. The position’s primary duties are to (1) Manage the Parking Enterprise Fund’s finances, (2) Supervise the Parking Services Support Team, and (3) Provide general support to the Parking Services Program. This position will be filled as either a Limited Duration or Acting in Capacity opportunity (see below for more information).This position serves as a key member of the Planning and Development Parking Services team and coordinates with other city programs, business leaders, and community stakeholders. It is a full-time regular position with the City of Eugene. The successful candidate will perform a variety of professional analytical and administrative duties, including managing the permits program; reception services, project management, and financial analysis. The position will also provide policy research, planning and implementing various PDD parking services and/or City-wide programs, activities and administrative processes. The position will develop, oversee and evaluate procedures and practices in the Parking Services area. They will provide complex staff assistance and make recommendations to City Division Managers and/or Executive Directors.Receives general direction from the Curbside & Admin Services Director and supervises professional, technical and/or clerical staff.Application Deadline : Sun day, September 24, 2023 at 5:00 pm PDT ONLINE APPLICATIONS ONLY Salary Range: $39.97 - $51.95 hourly / $83,137.60 - $108,056.00 annually The City of Eugene determines starting pay within the range based on relevant education and experience as provided by the applicant in their application materials. This process is consistent with the Oregon Equal Pay Act (OEPA) (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) . You can learn more about our process at our How to Apply (https://www.eugene-or.gov/674/How-to-Apply) page. Department/Division: Planning and Development/Administration Work Location: Atrium Building, 99 W 10th Ave., Eugene, OR 97401 . Must reside in the state of Oregon and be able to report onsite for work as needed. Living & Working in Eugene: For more information on living in Eugene, how the City of Eugene operates, and more, visit this page. (https://eugene-or.gov/4913/Living-Working-In-Eugene) Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM with flexibility per business need. Benefits: The City of Eugene offers robust and competitive benefits. For more info, click the Benefits Tab, or visit this summary page (https://www.eugene-or.gov/DocumentCenter/View/59858/Benefits-at-a-Glance-Guide) as well as this benefits package page (https://www.eugene-or.gov/253/Employee-Benefits) . Non-Represented Retirement Program: Upon eligibility, the City will contribute an employee contribution of 6%, as well as the employer contribution, to a retirement program administered by the Oregon Public Employees’ Retirement System (PERS). In addition, the City will pay a 3% contribution to a deferred compensation program if the employee contributes at least 1%. What to Expect from Our Application Process: Please see our How to Apply (https://www.eugene-or.gov/674/How-to-Apply) page for more information on our application process. Acting-in-Capacity (AIC) Opportunity:

Open to full-time, part-time City of Eugene employees. Temporary and Limited Duration employees are not eligible to apply.

You must meet the minimum qualifications for the AIC position.

This AIC assignment could last up to 24 months, per business need. At the end of the assignment, you will return to your regular position.

You must receive permission from your supervisor to apply. Note: If you are on probation, it may impact supervisory approval to apply for this opportunity.

AIC pay is determined based on the applicable collective bargaining agreement or APM. Pay placement will be the minimum of your current pay so long as it is not above the max imum of the AIC salary range. If you are in a position that is at the same salary range as the AIC that you are applying for there may be no change in pay for the AIC assignment .

Limited Duration (LD) Opportunity – Non-represented:

Open to full-time, part-time, LD, Recreation Activity E mployee City of Eugene employees.

This LD position could last up to 24 months per business need.

If you are currently an employee, you will not have rights back to your current LD position.

LD employees will receive City health plan coverage and have many of the same benefits as regular employees with some exceptions due to the limited length of employment.

LD employees are at-will employees and do not have a probationary period.

Examples of Duties Performed - Duties may include but are not limited to the followingFinancial Duties:

Manage Parking Enterprise Fund Financials, including annual budgeting process, six-year forecast, costing model development, revenue and expenses tracking, capital budgeting, cash flow statements, and revenue invoices.

Prepares grant applications; ensures compliance with grant reporting requirements; serve as department liaison with granting agency.

Perform internal parking fund financial audits, manage merchant accounts and disputes.

Performs financial analysis to support the City-wide and/or departmental financial goals, operations, and processes; conducts complex and specialized financial research projects.

Prepares bid specifications for services; negotiates contracts with vendors; recommends bid awards. Oversees the work of outside consultants.

Supervisor Duties:

Supervises the Parking Services Support Team.

Responsible for the selection, supervision and evaluation of assigned staff; assigns work and ensures appropriate training is provided; investigates complaints; recommends and administers disciplinary actions; handles sensitive personnel matters and recommends grievance responses; exercises full supervision over employees.

Ensures implementation of and adherence to the City's Affirmative Action and diversity work plans. Coordinates the implementation of effective processes and models to produce diversity initiatives. Facilitates staff development on such issues as diversity and creating a respectful working environment.

Administrative and Support Duties:

Create, review and manage public process for Eugene City Code amendments, Administrative Orders and other laws and statutes.

Create, maintain, and report program metrics.

Assist in parking, transportation and mobility service strategic planning processes.

Develops, prepares and presents reports and surveys. May present reports to Executive Managers or City Council. Coordinates implementation of new policies.

Make suggestions for program improvements and efficiencies.

Effectively administer approved program requirements.

Provide high quality customer service while responding to phone call, emails, and monitoring social media accounts.

Manage the program’s marketing and branding efforts, including regular customer communications, and program reports to the community.

Conducts research, identifies goals and objectives, manages project time lines, analyzes findings, and prepares reports and recommendations.

Recommends and participates in the implementation of goals and objectives for assigned programs and projects. Participates in the development of the division work plan; assign work activities, and projects; monitor workflow; reviews and evaluates work products, methods and procedures.

Manages the development and implementation of public information activities for Parking Services. Responds to requests for information from the public.

Serves as a division or department liaison to other departments, outside agencies, committees, commissions and the public. Serves on or provides professional staff support to a variety of City committees and task teams.

Plans and attends community meetings and initiatives to discuss issues and community needs. Evaluates and incorporates public input into program planning.

Analyzes, reviews and recommends action on legislation and regulations.

Performs related duties as assigned.

To view detailed information on the duties, knowledge, and abilities that may be expected for this position, please see the classification: Management Analyst (https://www.governmentjobs.com/careers/eugene/classspecs/19795?keywords=management%20analyst&pagetype=classSpecifications)

QualificationsStudies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes with relevant transferrable skills from a variety of sources and experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role . When screening your application, the City will consider an equivalent combination of relevant education and experience which provides the applicant with the knowledge, skills, and abilities required to meet minimum qualifications for this position. MINIMUM QUALIFICATIONS: C ombinations of experience and education which meet the minimum qualifications will be considered. Experience: Two years of professional experience in program administration, project management, finance management and/or accreditation review and acquisition, preferably in the public sector. Six (6) months of supervisory experience is preferred. Education /Training : Equivalent to a Bachelor's degree from an accredited college or university with a degree in business and/or public administration, public policy, economics, accounting or related field.MUST PASS A BACKGROUND CHECK Preferred Knowledge, Skills, Abilities: Knowledge of:

Modern principles and practices of program development and administration in the municipal parking services industry.

Organizational and management practices as applied to the analysis and evaluation of programs, policies and operational needs.

Research methods, techniques and procedures.

Principles and practices of budget preparation and financial administration.

Principles of supervision, training and performance evaluation.

Modern office procedures, methods and computer equipment.

Relevant Federal, State and local laws, codes and regulations.

Ability to:

Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.

Analyze and interpret research findings. Report research findings to department managers and City officials.

Learn the operation, policy and procedures of the department.

Develop and evaluate improvements in operations, procedures, policies, or methods. Effectively administer assigned program responsibilities.

Communicate clearly and concisely, both orally and in writing.

Gain cooperation through discussion and persuasion. Establish and maintain cooperative working relationships with those contacted in the course of work.

Administer a variety of administrative, budgetary and clerical activities. Perform a variety of administrative duties with little or minimal supervision.

Evaluate and develop improvements in operations, procedures, policies, or methods.

Prepare a work plan and coordinate the work of a project team.

Supplemental InformationWhat to Expect from our Selection Process: Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. The selection process varies according to the position and can include such things as screening of supplemental questionnaires, written or skill tests, ability or fitness tests, interviews, and assessment processes. In addition, background investigations and records checks may be required. Some positions also require applicants to have a psychological evaluation and/or physical examination and a drug test prior to employment. Marijuana use is evaluated consistent with current state law regulations. PLEASE NOTE: Once the posting closes, the process can take 4-6 weeks to complete. Diversity, Equity, and Inclusion: The City of Eugene is committed to a respectful work environment. We value the cultural, educational, and life experiences of each employee. We believe that a diverse workforce enables us to deliver culturally responsive services to all members of our community. As part of our commitment to diversity, equity, and inclusion we desire to welcome, respect, and create a sense of belonging for a wide range of identities and experiences in our workforce. Women, people with disabilities, and persons of color are strongly encouraged to apply. The City of Eugene complies with the Americans with Disabilities Act of 1990 . Any applicant with a qualified disability under the Americans with Disabilities Act may request accommodation by contacting an employment coordinator at (541) 682-5061. In compliance with the Immigration Reform and Control Act of 1986 , the City of Eugene will request all eligible candidates who accept employment with the City to provide documentation to prove they are eligible for employment in the United States. Eligibility List: This posting may also be used to establish an eligibility list of applicants for future vacancies. Candidates that are placed on the eligibility list will be notified via email which will include the duration of the list and how notification of call up will occur. If a job posting indicates this position is temporary (not limited duration) then the employee serves at will. Temporary employees do not receive benefits through the City of Eugene unless required by City, State or Federal code/statute.Salary and BenefitsThe normal starting salary is the first step shown on the posting. Other placement in the salary range may be considered depending on qualifications and experience. Periodic advancement through the salary range is dependent upon merit. The City provides a full range of benefits, including holidays, vacation, sick leave, retirement benefits, deferred compensation, physical examination, life insurance, and long-term disability. Health, dental, and vision benefits are available.To view a summary of benefits (http://www.eugene-or.gov/DocumentCenter/Home/View/1817) and/or benefit premium rates (http://www.eugene-or.gov/DocumentCenter/Home/View/1811) click the respective link. Click here to view information about Total Worker Health. (https://secure.neogov.com/images/AgencyImages/jobposting/658/jobpostings/image/BeWellHandout.png)