Payroll Fulfillment Specialist

Every day, Heartland, a Global Payments Company, makes it possible for millions of people to move money between buyers and sellers using our products and unmatched services. Simply, we create meaningful technology centered experiences that enable our customers to prosper. If you want to work like an entrepreneur, support and serve entrepreneurs and bring your expertise to a dynamic team, then Heartland is for you. If it's in your nature to work with a passion to provide tangible solutions for everyone you interact with, then join us and let's see what we can do together.

What will you be doing?

• Utilizing various office equipment (printers, pc, check folding/stuffing machine, postage meter, check sealers), accurately compiles and packages client payrolls, reports and other materials

• Coordinates delivery as required via USPS, FedEx, local couriers, etc. to ensure deadlines are met and that clients receive all payroll items accurately and on schedule.

• Sorts, packages and ships Heartland Payroll mail for approximately 15,000 clients to various locations/employees

• Assist in sorting, printing and shipping sensitive Tax documents to local, state and federal agencies.

• Process nightly manifest by utilizing scanning equipment

• Maintains (orders and stocks) an adequate amount of supplies for production and distribution of all client related materials; orders office supplies as needed

• Completes required inventory management responsibilities and reports back to Director and/or Manager.

• Ensures all office equipment is in satisfactory working order and schedules maintenance visits as required

• Answers phones and provides administrative / clerical coverage as needed

• Maintains a working knowledge of the Payroll software

• Performs clerical duties, including but not limited to word processing, Excel sheet creation, faxing and other general office tasks as needed or requested

• Ensures daily distribution tracking is completed and accurate and reported back to Director and/or Manager of Fulfillment.

• Completion of any necessary leadership/development work assigned to the fulfillment team

• Completion of any ancillary training outside of fulfillment for cross-training purposes

What are the requirements?

• Detail oriented, with ability to focus on numerical data

• Ability to read and follow specific written or verbal instructions and directions

• Ability to work under time constraints and meet schedules; at times with unexpected deadlines, to ensure client delivery needs are met

• Ability to multi-task – interacting with Payroll Specialists and other employees, delivery vendors, equipment vendors, clients, at times simultaneously

• Ability to do light lifting

• Strong organizational and communication skills

• Proficient in Windows PC environment with accurate data entry / keyboarding skills

• Proficient with G suite; specifically, Sheets, Mail, Docs and Chat

• Must have a valid driver license

Education/Experience

• High school education with a minimum of 2-3 years of office experience, or equivalent education and/or experience

• Experience with high-volume workloads while handline extremely sensitive materials

Heartland is an equal opportunity employer. Heartland, a Global Payments Company, provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy), national origin, ancestry, age, marital status, sexual orientation, gender identity or expression, disability, veteran status, genetic information or any other basis protected by law. Those applicants requiring reasonable accommodation to the application and/or interview process should notify a representative of the Human Resources Department.

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