Project Coordinator

Project Coordinator – Winston-SalemSUMMARY:Ensure proper fulfillment, invoicing and payment on all customer orders.ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING:Create and submit accurate and timely production masters to Manufacturing, allowing for effective scheduling and efficient production.Set up item masters in the AS400 system.Request ink swatches from offset or flexo departments and obtain appropriate customer approvalsCost-effectively create, value, scrap, and bill for inventory, avoiding excess inventoryDevalue and/or scrap inventory that is not needed to meet customer orders; bill all remnant inventory when customer order quantities are decreasedEnsure that costs of items are properly captured and included in the item file in WRMD’s systemEnter Sales Orders and Ship Orders to facilitate shipping and billing ensuring correct pricing, billing address, shipping address, end date, and order quantityProvide Sales Order Acknowledgements to accounting to ensure that all billable charges are invoiced; assist accounting where required to ensure accurate billingReview Invoice and/or BOL prior to submission to customerEnter Purchase Orders to include correct pricing and specifications; confirm vendor receipt of PO and delivery date. Provide mylars, pdfs, disks, proofs, as required.Use WRMD specified vendors as appropriate.Verify purchase order price; ensure it meets or is lower than estimated costValidate order quantities produced or procured, shipped, and invoiced, and notify appropriate Sales personnel and/or customer if order is short of customer’s order quantity. Request billing method for order balanceEnsure that all billing for materials, assembly, tooling, remnant, or other charges is completed; assist in collections as necessaryClose Orders as appropriateActively participate in new technology introductions and/or implementationsCommunicate as required with external customers to assist in meeting their needs; act as liaison with plant personnelWork collaboratively and effectively with cross-functional counterparts to complete orders, improve processes, and enhance company performanceOther duties as assignedSUPERVISORY RESPONSIBILITIES:This job has no supervisory responsibilities.COMPETENCIES:To perform the job successfully, an individual should demonstrate the following competencies:Ability to Execute - Targets and achieves results, sets and accomplishes challenging goals, prioritizes and manages tasks effectively, maintains an organized system to monitor progress, overcomes obstacles, accepts accountability, sets standards and responsibilities, may provide leadership/motivation.Commitment to Task - Meets commitments, works independently, accepts ownership of projects and outcomes, takes personal responsibility and sets objectives/standards, stays focused under pressure, meets attendance/punctuality requirements, shows a sense of urgency about getting results.Communication - Clearly exchanges thoughts, ideas and messages through written, verbal and non-verbal methods that promote an understanding with the target audience. Creates accurate and punctual reports, delivers engaging presentations, shares information and ideas with others in a timely manner. Listens carefully and attentively.Customer Focus - For both internal and external customers, builds customer confidence, is committed to increasing customer satisfaction, sets achievable customer expectations, assumes responsibility for solving customer problems, ensures commitments to customers are met in a timely manner, solicits opinions and ideas from customers.Diversity - Supports an inclusive workplace, incorporates different viewpoints and ideas to maximize performance and contributions of employees, develop strengths in team members, deals respectfully with colleagues, customers and vendors at all levels, understands his/her role in building and sustaining a culture of high performance.Initiative - Tackles problems and takes independent action, seeks out new responsibilities, acts on opportunities, generates new ideas, practices self-development, demonstrates a bias for action without prompting.Innovation - Generates new ideas, challenges the status quo, pursues ongoing improvements, supports change, encourages originality, solves problems creatively.Quality - Is attentive to detail and accuracy, is committed to excellence, continuously looks for improvements, finds root cause of problems, owns/acts on problems, seeks opportunities to increase effectiveness and efficiency.Safety Mindset - Promotes a respect for safety, keeps workplace clean and safe, supports safety programs, policies/procedures, takes preventative and corrective action to address potential safety hazards and prevent future injuries, resists temptation to cut corners where safety is concerned, follows all safety related company policies and complies with location specific safety rules, drives safely on and off company property.QUALIFICATIONSThe requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education and/or ExperienceHigh school diploma or GED minimum; 4 year degree preferred or at least 2 to 4 years industry experience.Language SkillsAbility to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. May require the ability to write routine reports and correspondence. May require the ability to speak effectively before groups of customers or employees of organization.Mathematical SkillsAbility to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.Reasoning AbilityAbility to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.Computer SkillsTo perform this job successfully, an individual should have knowledge of and basic computer skills, and demonstrate proficiency in AS400,WRMD Proprietary Systems, Word and Excel programs.OTHER QUALIFICATIONSThe Manufacturing Project Coordinator position requires effective written and oral communication skills, good organizational skills and the ability to work in both an office and plant environment.PHYSICAL DEMANDS / WORK ENVIRONMENTThe physical demands described in the Task Development Worksheet are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The work environment characteristics described in the Task Development Worksheet are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.