School Nutrition Administrative Assistant

Job Description

Under general supervision of the Director of School Nutrition Services, the Administrative Assistant performs a wide variety of responsible secretarial and administrative duties in support of the KIPP ENC School Nutrition Department. Working with the Director ensures that the SN office meets high standards of operational and customer service excellence. Effective communication with staff and families along with a desire to continuously learn and increase effectiveness of the School Nutrition Department is a must.

• Build strong relationships with School Nutrition Managers, Directors of School Operations, and School Leaders
• Communicate effectively with families and colleagues
• Commit to positive customer service in challenging situations
• Unwavering commitment to KIPP ENC’s mission and willingness to go above and beyond to meet the needs of KIPP families and staff
• Willingness to learn the operations and regulations of the School Nutrition Program

• Assist Director with all federal and state reports to ensure compliance with all regulations governing the School Nutrition Program.
• Gather quotes on materials, supplies and equipment at request of Director
• Enter weekly invoices for processing
• Assist with processing financial assistance applications and entering in the database
• Manage all mail both incoming and outgoing
• Follow up on parent inquiries with Director
• Work with Directors of School Operations and staff requesting forms for medical and dietary needs
• Process timesheets and work with Director on payroll
• Perform temperature check process audits and other frequent accountability tasks on behalf of the Director

To perform this job successfully, an individual must be able to perform the aforementioned duties efficiently and effectively.

Qualifications

• Must be able to read, understand and follow written and oral directions; present information clearly to School Leaders, staff, students, district employees and the public.
• Perform responsible clerical duties in support of a District level Director.
• Effectively and efficiently perform responsible clerical, secretarial, technical and administrative functions and activities.
• Must have working knowledge of Word, Excel, Google Docs and Sheets
• Must learn federal and state regulations which govern the federal school nutrition program
• Willingness to work in the school kitchens if needed
• Display maturity and ability to work independently
• Ability to stay calm under pressure especially in difficult conversations and situations
• Must be a Team Player who is proactive and will develop cooperative working relationships with administrators, staff, students, parents and the community.

• High school diploma or equivalent
• Two years of clerical experience
• Any combination of training and experience to demonstrate the knowledge and abilities listed above.

Additional Information

All your information will be kept confidential according to EEO guidelines.