MES Advanced Planning Compliance Specialist

Client is seeking IT compliance specialist to support business process analysis and requirements gathering for various Information Technology systems within the Medicaid Enterprise. Remote position from anywhere in the USA. This is a remote position and candidates are welcome anywhere in the US. Equipment will be provided, and VPN access and collaboration tools will be made available. Client is seeking an Advanced Planning Compliance Specialist (APCS) with executive-level communications experience to join the Certification and Compliance Unit and support the documentation development and financial analysis to ensure compliance with conditions of enhanced federal funding of the Medicaid Enterprise Systems. The APCS will report directly to the Systems Certification Manager and will serve as the lead in supporting multiple project teams to maintain the APD and other compliance documentation required for planning, implementation, and operations activities for complex IT systems in support of the Medicaid Enterprise System. The Advanced Planning Compliance Specialist (APCS) will have a combination of project management, communications, financial analysis, and technical writing skills. The APCS will lead the assessment and analysis of program activities forecasted, completed and to be reported within Advanced Planning Documentation (APD). This role is the source to produce the Advance Planning Documents and ties together all associated areas including business and technical architecture, project management, product management, finance, and contracting, to produce and report on IT project compliance. The APCS will engage directly with the APD Development Team in the budgetary forecasting, and financial reporting and cost allocation processes to define and report on required program cost details. The primary role and responsibility of the Advanced Planning Compliance Specialist (APCS) is to work with the Business Leads, Project Teams, functional/matrix managers, vendors, contracting, budget offices, and other stakeholders to develop Advanced Planning Documents (APDs) required by Centers of Medicaid/Medicare Services (CMS). This documentation involves drafting the business and technology narratives required to articulate the status of activities for all projects in various phases throughout the planning, implementation, and operations phases of their lifecycle and are directly related to CMS outcomes, state specific goals, and project requirements. The role must be able to take complex concepts and convert them into easily understood written documentation such that the content ensures successful system certification and compliance consistent with Program Management guidelines/processes and CMS expectations Essential Responsibilities: Serves as the primary author responsible for the overall development, review, and completion of Advanced Planning Documents (APDs), and requests for additional information responses Compile information, conduct research and assemble all applicable data necessary to develop solid, viable, meaningful compliance documentation Interfaces with project teams and technical support personnel to clearly articulate current state activities and translate the information provided into concise updates. Provides education to project team members and stakeholders on compliance processes, including outcome statements and outcomes and metric development Maintains awareness of CMS policy updates, organization, and communications as applicable Participates in RFP development processes as appropriate and monitors associated progress Actively engages with project managers to remain in sync with scheduled activities and deliverables required within the updates. Assists the Systems Certification Manager with addressing all exceptions and action items pertaining to project reporting The resource will ensure the utilization of best practices for compliance with Federal and State-defined performance standards Collect documentation content from business and technical staff. Collaborate with technical staff to consolidate and interpret technical information. Edit written documentation from business and technology staff to create unified and consistent system certification package aligning with federal standards. Develop an understanding of the business functions and systems in support of articulating the objectives within the associated documentation and alignment with federal guidelines. Independently review and prepare documents for review and approval Independently analyzes data and performs quality control to ensure the accuracy and reliability of compliance documentation content Reviews all relevant regulations and standards for APDs and other documentation are in alignment and serves as the expert on the subject. Provides direct communications and interfaces with executive stakeholders and management to ensure business goals, objectives, outcomes, and metrics align with the technology systems activities reported. Utilizes tools, templates, and developed methods to keep abreast of project activities across the program Develop and maintain strong relationships with stakeholders to ensure data, analysis and plans are accurate, complete, and remain on schedule Performs monthly reviews and oversight to ensure all documentation and reports for the various projects are updated and ready for submission. Leads IT Project team preparation and involvement in response to regulatory questions Collaborates with Program Managers and consistently meets with IT Project Managers to assess status of all activities within the portfolio Participate in project governance process meetings and utilizes reporting in compliance documentation development Reports status updates to program leadership on progress with APD development, and project progress reporting Develops presentation materials for senior and executive level audiences Providing editorial review for complex technical documents. Communication skills in both written and verbal means to take complex concepts and convert into easily understood written documentation Coordinate and meet with various teams, vendors, and stakeholders to support the gathering, analysis, and finalization of information to obtain final sign-off on deliverables. Desired Technical and Professional Expertise Knowledge of CMS Advance Planning Documentation and other compliance processes preferred Existing expertise or willingness to obtain expert of project planning software, and reporting tools such as Service Now, Tableau, JIRA, and other related products. Understanding of financial planning concepts, strategies, and solutions sufficient to independently understand how and what to model in the financial planning software Perform independent research as needed to gain a technical understanding of concepts and strategies candidates are not familiar with that would aid in their analysis Demonstrate dynamic analytical and technical abilities, impeccable communication skills and strong attention to detail Ability to manage multiple responsibilities under high pressure Strong communication and follow-up skills 10+ years Proficiency with Microsoft Office, Power Point, Excel Preferred Technical and Professional Expertise Advanced Planning Documentation (APD) experience or CMS Medicaid Enterprise Certification Life Cycle process experience CMS MES certification experience Knowledge of MITA 3.0 Experience with implementation/SDLC methodologies, e.g., Agile, waterfall, hybrid and/or iterative State government/public sector experience with health and human services programs (such as Medicaid, MMIS, claims processing, eligibility, HHS analytics, etc.) Experience managing multiple priorities/projects including project scope and understanding of schedules, quality, change management and project financials Demonstrated experience using project tracking tools (Microsoft Project, (e.g., Jira, Tableau, and ServiceNow) Business Analyst and Project Management experience CMMI (Capability Maturity Model Integration) experience Required/Desired Skills Skill Required /Desired Amount of Experience MMIS / CMS certification experience or CMS Medicaid Enterprise Certification Life Cycle process experience Highly desired 5 Years State government/public sector experience with health and human services programs (Medicaid, MMIS, claims processing, eligibility, HHS analytics) Highly desired 5 Years Experience documenting business process flows and related JAD, and RFP development/review actions Required 5 Years Experience executing against multiple priorities/projects including with knowledge of scope, schedule, quality, and change management Required 5 Years Experience documenting status reports, standard operating procedures (SOP), policies and procedures, CMS documentation related to MMIS Certification Highly desired 5 Years Experience with or extensive knowledge of implementation/SDLC methodologies, e.g. Agile, waterfall, hybrid and/or iterative Required 5 Years Experience working in Medicaid, Health IT, Health Insurance environment Highly desired 5 Years Excellent communication skills, both verbal and written Required 5 Years Project Management experience Highly desired 5 Years Requirements gathering experience including experience eliciting requirements from business owners Required 5 Years Demonstrated experience using project tracking tools (Microsoft Project, (e.g. Jira, Service Now, other) Required 5 Years Medicaid, MMIS, claims process or related technical experience Highly desired 5 Years Knowledge of MITA 3.0 and CMMI (Capability Maturity Model Integration) or related experience Highly desired 5 Years Questions No. Question Question1 Absences greater than two weeks MUST be approved by CAI management in advance, and contact information must be provided to CAI so that the resource can be reached during his or her absence. The Client has the right to dismiss the resource if he or she does not return to work by the agreed upon date. Do you accept this requirement? Question2 Please list candidate's email address HERE that will be used when submitting E-RTR. Question3 Please indicate how soon this candidate is available to start work. Vendors are encouraged to submit candidates that are available for the duration of the assignment. Question4 Vendor must disclose to the agency if the candidate will be subcontracted at the time of submission. Do you accept this requirement? Question5 Vendor must notify the agency if any portion of the requirements listed in this task order is to be outsourced to other countries. Do you accept this requirement? Question6 Candidates submitted above the bill rate of XXX will NOT be considered. Do you accept this requirement? Question7 Upon selection, candidate must be able to provide three (3) references from prior engagements before a final decision is made. Do you accept this requirement? Question8 Please confirm you have thoroughly validated, and attest to the accuracy of, the credentials listed throughout this candidate's VectorVMS profile and resume pursuant to Section 5.2.5 of ITS-009440. Do you confirm?