Office Assistant (Part-time)

We are looking for a part-time office assistant to help out our fast growing HVAC company. Must be self-oriented and have experience to complete necessary tasks.

Job Description:-

Need to assist with:

- checking daily emails/mails and take necessary actions for each email/mail and follow up until it gets resolved.

- doing weekly payroll

- pricing out equipment for bid jobs, preparing proposals. After getting the job awarded, follow up and complete all necessary tasks (submittal, shop drawing, equipment ordering, air balancing, sign-off documents, billing etc.)

- sending insurance documents to the client, updating/renewing insurance documents, completing premium audit for insurance policies

- filing documents

- scanning documents

- scheduling service calls, meetings and coordinating with technicians to prepare proposal for required work, order parts if required and for billing. Set reminders in Google Keep and keep Google calendar updated with scheduled meetings and service calls info.

- updating Google drive with company and project files.

- answer phone calls

- making payments, billing and collecting payments

- handling multiple company files effectively and accurately

- completing all tasks and submitting it to the office manager

- keeping the office clean and organized

The ideal candidate is someone that is punctual, organized, and detail oriented. A friendly disposition is a plus as are strong communication skills. Familiarity with computers and technology are important.

Qualifications:-

College students are encouraged to apply and Associate's Degree is also a plus but no mandatory.

Ability to answer phones when asked

Knowledge of Quickbooks (is a plus), Microsoft Word and Excel.

Ability to prioritize workload according to volume, urgency, etc.

Good organization skills and attention to detail

Good interpersonal skills

Ability to handle multiple tasks effectively and accurately

Ability to be discrete and maintain high confidentiality on a wide range of issues

Good verbal and writing skills

Salary: Depending on your skill and experience.

Additional Information:-

Job Type: Part-time

Instructions to apply: While responding to the email, please send your resume and mention your expected hourly wages/salary amount.

Office: 1 year (Preferred)