Operations Manager - Part Time

AB Architekten, a full service architecture firm, is seeking a smart, energetic, confident, and highly motivated

Operations Manager to join our staff in Lower Manhattan. Position offered is part time, but may become full time.

Candidate should possess the following:

-Good knowledge of QuickBooks (required)

-Prior office management experience, but not required for right candidate

-A work history in creative or architecture environments is preferred, but not required

-Strong work ethic, ability to work autonomously

-College education, but candidate may also be a student

-Strong verbal and written communication skills

-Strong organizational skills and ability to multi-task

-Strong computer skills, including Microsoft Office,

Adobe Photoshop, Illustrator, and InDesign

-Graphic design skill is a plus, but not required.

-Ability to work independently

-Fluency in English

-Friendly and enthusiastic demeanor

Candidate’s responsibilities will include:

-General office administration and organization

-Receptionist duties

-Light facilities management duties, including liaising with building management

-Scheduling meetings, maintaining office calendars

-Act as liaison to other departments such as IT and HR

-Oversee planning of office parties and events

-Administrative assistance to the principal

-Management and maintenance of office literature and material libraries

-Maintaining office databases, including contact lists, timesheets, project tracking,

office supply lists, account passwords

-Ordering and obtaining materials/product samples and associated literature for design staff

-Ordering general office supplies

-Ordering messengers for various deliveries/pick-ups

-Managing office IT/phone system

-Creating and maintaining office marketing and presentation materials

-Assisting with office publication efforts

-Updating office website and maintaining office presence on design websites and social media

-Client billing, vendor, and consultant payments, interfacing with office accountant

-Serve as accounts payable/receivable officer and track incoming/outgoing invoices and payments.

-Coordination with office accountant on quarterly and year end basis

Applicants should be able to start within two weeks’ notice and must be authorized to work in the US.

Salary: 60k-75k, commensurate with skills and experience

(Part Time position salary to be based on yearly salary)

Application requirements:

Please e-mail cover letter and resume in a single PDF file (max 5MB) and write "Operations Manager"

in the email subject line.

Applications not meeting application requirements will be deleted upon receipt.