Events Specialist

Our client, a distinguished law firm, is seeking a Temporary Events Specialist to join their NYC team. The position will start ASAP and will extend until end of May 2025, with potential to extend. Hours are 9:30am-5:30pm with flexibility to stay later and work weekends as needed. This position is in office four days/week with flexibility to come in on Fridays as needed. Hourly rate is up to $45/hrResponsibilitiesPlan and execute firm-hosted events (seminars, receptions, dinners and webinars) through the development and implementation stages. Communicate event details and key planning dates to necessary team members. Make appropriate recommendations to assist in building practice group and firm brand.Manage and track expenses to adhere to overall events budgets.Responsible for event management from planning stage to on-site details, including (but not limited to) overall event design, invitations, mailings, RSVP tracking, room set-up, catering, audio visual, and registration.Coordinates and evaluates venue research, makes recommendations, negotiates contracts and compares costs to finalize decisions.Oversees and manages all on-site details of events from set-up to breakdown; ability to troubleshoot as necessary.Prepares communications for successful event outreach and gathers feedback cross-functionally; evaluates all event outcomes to provide post-event ROI analysis.Supports large-scale internal events.Coordinates with the Creative team on event related materials such as invitations, copy, signage, advertisements, and other firm-branded mediums. QualificationsBachelors' degree with 3-5 years of event planning experience, preferably in the legal or professional services industries. Prior event planning is a must.Skilled multi-tasker who can set priorities and meet multiple deadlines in a fast-paced environment, the ability to follow-up and follow-throughImpeccable attention to detail, use of good judgment and problem-solving skillsHighly capable of working effectively and efficiently in an independent manner, as well as collaboratively as part of a cross-functional team across multiple officesAbility to be a proactive starter with an exceptionally strong work ethic while also understanding the details of a project within the larger context of the identified goals and objectivesProficient with Microsoft office suite, Zoom webinar/meeting and other computer applications/skillsMust be flexible to respond quickly and positively to shifting demands and opportunities; able to work under tight deadlines and handle numerous, detailed tasksExhibit high energy, enthusiasm, positive attitude, and poise; articulate and confident Proven project management skillsExceptional organization skillsBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. We look forward to working with you.Beacon Hill. Employing the Future (TM)