Accounts Payable Coordinator

Position: Accounts Payable CoordinatorLocation: New York, NYFirstService Residential is seeking an Accounts Payable Coordinator to join our Client Accounting team! Job responsibilities include, but are not limited to, the following: Process payables for 400+ residential buildings based on assigned tasks. Tasks include but are not limited to mortgage payments, utilities, water and sewer, union dues, health, 401K and pensions, property insurance, property management fees, and service vendors. Work together with properties’ financial analysts, accounts receivable and client payroll departments to ensure cash management of properties is accurate and properly reported. Process manual checks by entering the invoice into property’s accounting system and post payment in the accurate billing month. Upload daily manual check request report into accounting financial software to process one off check requests via accounts payable software, AvidXchange. Process payments for move in/out, alternation deposits, and tenant over payments approved by the property’s accounts receivable coordinator. Approve daily via AvidXchange critical payments such as water, utilities and insurance to be processed for payment in the property’s accounting software. Prepare and process vendor manual check payments. Update daily payment control sheets. Responsible for importing and exporting approved invoices through AvidXchange. Responsible for posting or adjusting missed bank reconciliation items. Liaison between property management and AvidXchange support team. Assist property management with all vendor inquiries regarding invoices and payments. Respond to emails and phone inquiries regarding vendor set up and user administration. File monthly properties’ paid invoices. Complete special projects for both clients and managers as assigned. Knowledge, Skills & ProficienciesBachelor’s degree in Accounting or Finance from a four-year college or university. Two (2) + years of relevant accounts payable experience, preferably in the residential management sector Advanced knowledge of Microsoft Excel preferred. AvidXchange experience preferred. Windows knowledge a plus. Strong organizational and communication skills is a must. A high level of energy and a strong bias to service excellence and getting things done with a sense of urgency. Possesses personal and professional integrity. Ability to work well in a team environment as well as independently. Diligent and self motivated. Strong analytical skills. A self-starter who leads by example and who is respected by all levels of employees.