Portfolio Manager

FirstService Residential is seeking an experienced candidate for a Portfolio Manager for a group of communities in the Carteret, NJ AreaPrimary Responsibilities: Provide high level support and management to a group of community and homeowner associations. Work closely with board of directors to address and react to the needs of these communities as well as the daily management of each site.Additional Responsibilities:Assure that the policies, resolutions and goals of all Boards are carried out

Be knowledgeable of all Association Governing Documents, Rules and Regulations and general legal requirements of a community association

Provide excellent customer service and maintain open lines of communication with fellow Associates, homeowners and Board of Trustees

Be available to be on-call to handle after-hours emergencies

Provide input and assist the Board with the preparation of the Association's annual budgetBe responsible for the daily implementation of the annual budget, perform general financial management and record keeping

Coordinate receipt and review of invoices for services and ensure timely payment of bills

Assist Association and In House counsel on collection matters and monitor maintenance fee accounts

Prepare specifications needed for all services received by the Association (e.g., landscaping, snow, trash, insurance, pool, etc.)

Manage bid process, review bid spec proposals and comparison spreadsheets and make board recommendations as appropriate.Manage vendor relations

Conduct regular property inspections to ensure compliance with Association Rules and Regulations.

Ensure maintenance of all files, records and correspondence in accordance with company procedures and good business practices

Attend all Board meetings

Prepare Board meeting agenda, monthly management report and all other reports and material needed for Board Packet; distribute one week in advance of meetingCoordinate activities of association professionals including attorneys, auditing firms and engineering firms

Act as liaison for designated committees

Provide customer service assistance to homeowners as needed. Assist with homeowners' calls and inquires and respond accordingly or direct to the appropriate party.

Attend regular Membership meetingsEducation/ Experience Requirements:Bachelor's degree (B.A. /B.S.) in Business or related field from a 4-year college or university, or equivalent combination of education and experience required.

Two (2) years of Association Management experience.

Possession of CMCA, AMS, or higher designation preferred

Excellent word processing, mathematic and computer skills required

Must have valid driver's licenseSkills and Ability Requirements:Demonstrates advanced knowledge of Microsoft Office: Excel, Word

Effective written and verbal communication skills.

Strong customer service, communication and interpersonal skills required.

Action and results-oriented, enthusiastic.Resourceful, creative, decisive.

Excellent organizational skills.

Ability to deal effectively with a diversity of individuals at all organizational levels.

Positive, can-do attitude with a commitment to excellence.

Ability to meet stringent deadlines.Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled