executive assistant

About the Role

In this pivotal position, you will work directly with the Clinic Director to oversee daily operations, streamline internal communication, and ensure the clinic functions efficiently. The ideal candidate is proactive, professional, and thrives in a high-end, fast-moving environment.

Key Responsibilities

Manage the Clinic Director’s calendar, appointments, and scheduling

Coordinate communication between the Director, medical team, and administrative staff

Organize internal documents, reports, and action items

Maintain confidentiality with sensitive information and records

Provide administrative support for vendor relations, internal meetings, and operational tasks

Qualifications

Previous experience as an administrative or executive assistant (experience in medical or aesthetic fields preferred)

Exceptional communication, organizational, and multitasking skills

Proficient with digital tools including email, scheduling software, and document management systems

Discreet, dependable, and professional in both written and verbal communication

Comfortable in a high-performance, luxury environment

What We Offer

Supportive, collaborative team culture

Opportunity to grow within the aesthetic and medical wellness industry

Exposure to innovative practices and premium client service

Full time Job

Salary: $25-$28

If you’re looking to build a career in medical administration within a top-tier practice, we’d love to hear from you.

Industry

Medical Practices

Employment Type

Full-time