BOOKKEEPING AND OFFICE SUPPORT

Be a valued member of a fantastic team!

We are currently interested in adding to our staff a full-time Bookkeeper/Administrative Assistant who will be handing bookkeeping, accounts payable and receivable, and daily office functions for the company. You will be the company’s liaison with the Bookkeeping and Payroll Service, organizing and prepping all needed documents and information when needed. This position is full-time with at least three days in the office and possibly two days from a home office. We are looking for someone who has five years of experience in Bookkeeping/Administrative work and has preferably one year experience doing bookkeeping in the construction or Real Estate Investment industry. The ideal candidate will be assertive with a tactful manner and expected to foster successful business relationships. The Bookkeeper/Administrative Assistant candidate should have a collaborative, goal oriented and positive attitude, as well as being organized and flexible. Candidate must possess clear verbal and written communication skills to engage on multiple levels professionally. We are looking for a professional who does not mind wearing multiple hats.

Salary/pay scale will be determined based on experience and abilities.

Duties & Responsibilities:

Basic bookkeeping duties for the company

Manage accounts payable and receivable

Liaison with company bookkeeping/payroll service

Following up on past due invoices

Assist in the preparation of quotes and contracts

Coordinate with team to ensure project schedules are up to date and maintained

Coordinate installations with contractors

Work with technical support and vendors to maintain firm’s technology equipment

Perform critical general office activities such as opening mail, scanning, filing, managing office supplies, receiving, and preparing and tracking FedEx, UPS, etc. shipments. Other duties as assigned, or as responsibilities increase

Qualifications:

5 years’ experience in bookkeeping

Excellent proficiency in QuickBooks

Strong organizational, verbal, and written communication and interpersonal skills are required

Bookkeeping/Office Administration background with preferred one year experience in the Construction/Real Estate Investment Industry

Have a focus on detail, self-motivated, flexible, and outgoing

Ability to work collaboratively, as well as with autonomy

Able to be punctual, plan and organize your workday, and prioritize duties

Occasionally perform under stress, and unafraid and able to meet deadlines – maintain a positive attitude.