Senior Project Coordinator - Remote

Senior Project Coordinator - RemoteJob ID37001Posted08-Nov-2021Service lineGWS SegmentRole typeFull-timeAreas of InterestConstruction, Project ManagementLocation(s)Remote - US - Remote - US - United States of AmericaJOB SUMMARYThe purpose of this position is to provide administrative support to the project management team and oversight on complex project documentation preparation; escalation point for project commitment, invoice & pay application processing; financial reconciliations; project reporting; 'administrator' role for project technology tools; and project delivery team or work group training resource.ESSENTIAL DUTIES AND RESPONSIBILITIESOversees and manages project documentation and coordinates documentation revisions and distributions.Responsible for preparing project status reports for work group.Coordinates meeting scheduling and communications plan regarding the project among for project delivery team or work group, client and management.Enters project information and data into project management technology tools (software applications, web-based tools, job cost accounting tools).Acts as a 'go-to' administrator for project tracking systems and websites.Oversees and processes documentation for project commitments (i.e. Agreements, Contracts, Work Authorizations, Purchase Orders).Processes invoices and pay applications. Acts as a point of contact for escalated matters among the team.Trains new project support team on project policies, administration and governance.Assists management in the implementation of and monitoring the adherence to project governance practices and policies.Assists with project administration deliverables (i.e. meeting minutes; budget tracking; schedule updates; move management; closeout).Assists in project closeout process including turnover documentation and financial reconciliation.Other duties may be assigned.SUPERVISORY RESPONSIBILITIESNo formal supervisory responsibilities in this position.May provide informal assistance such as technical guidance and/or training to coworkers.May coordinate work and assign tasks.QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.EDUCATION and EXPERIENCEHigh School diploma or General Education Degree (GED) required. Associate's Degree (AA/AS) or equivalent preferred. Minimum of 4 years of related progressive experience and/or training.CERTIFICATES and/or LICENSESNone.COMMUNICATION SKILLSAbility to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.FINANCIAL KNOWLEDGERequires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.REASONING ABILITYAbility to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.OTHER SKILLS and ABILITIESIntermediate skills with project management software and Microsoft Office Suite. Knowledge of project databases. Ability to maintain high level of confidentiality.SCOPE OF RESPONSIBILITYDecisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.CBRE is an equal opportunity/affirmative action employer with a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.Colorado Residents: CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Senior Project Coordinator position is $20.00 per hour and the maximum salary for the Senior Project Coordinator position is $36.00 per hour. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE’s applicable benefit program.NOTE: An additional requirement for this role is the ability to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing.CBRE GWSCBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.Find out more (https://www.cbre.com/real-estate-services/directory/global-workplace-solutions)CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)