Project Coordinator

Job Description

Intevity is looking for a Project Coordinator to support its Commercial and Operation teams.

The Project Coordinator is a key resource to the success of the Commercial Business Unit (Commercial BU) and Intevity Operations. As a Project Coordinator, you are responsible for supporting the leadership team on critical tasks related to internal operations and Intevity’s Fortune 1000 customers.

This person should possess strong project management experience, and be able to support the tactical, administration, and reporting needs of the BU. At Intevity, our teams practice the delivery values of craftsmanship, trust, and innovation every day on our projects and in our engagements. We are looking for a new team member who shares these values and is interested in working with top talent on fast-paced, high-performing delivery teams.

While responsibilities will vary based on BU and operation team needs, we expect project coordinators to own and execute against this core set of responsibilities.

• Support Engagement Managers by facilitating the definition of project scope for projects that are loosely defined (from an idea or charter to foundational requirements, to epics, and finally to actionable user stories that can be handed to a strategy or delivery team)

• Support Operations with high-volume data-entry and handling of sensitive financial data

• Produce weekly status and burn reports

• Coordinate, schedule, and plan logistics for meetings and workshops including various stakeholders

• Publish meeting agendas, take meeting minutes, track risks and issues, and communicate action items

• Assist in the creation of presentations for leadership

• Support of BU Leadership and Operation teams

• Escalate risks and status to project leadership based on impact and priority

• Plan and coordinate sprint retrospectives after projects, both external and internal including collecting and acting upon lessons learned to improve overall efficiency and team velocity

• Document and organize Intevity templates, processes, and artifacts to improve findability and efficiency of internal team

• Assist BU leadership with employee recruiting and hiring operational tasks, serving as a liaison between Commercial BU and Intevity Operations

Qualifications

Who you are and how you participate in a team setting is important to us. We are looking for team members that embrace the qualities on this list and aspire to live up to them every day.

• You have a “do whatever it takes” attitude

• You want to contribute within a fast-paced agile environment

• You take ownership of your work and continuously strive for improvement

• You excel at working with clients, customers, and within teams

• You understand and respect that deadlines matter

• You have the humility to learn from your mistakes

• You live up to the commitments you make (and set and reset expectations proactively)

• You can provide personal references that will vouch for you

• You are trustworthy, and value trust in your teammates

• You are a craftsman and this quality reflects in your work

• You recognize & can capitalize on situations that can be improved with innovation

• You see beauty in simplicity, and strive to simplify process, status, and communication needs between various parties

• You understand the dependency between requirements and delivery and don’t settle for soft or poorly articulated requirements. You recognize what a risk it can be to start projects too early, or assign team members work that is poorly defined

• You recognize the importance of growing your skills and honing your craft. You are passionate about acquiring new skills, taking on new responsibilities and learning from your team members.

While we don’t expect candidates to live up to all of these experience requirements, we are looking for candidates that feel their experience and aptitude aligns with most of these items.

• Minimum of 2+ years experience serving in similar role

• Experience in a professional services, consulting, and client/customer-facing environments

• Proficiency with spreadsheets (i.e. excellent knowledge of formulas, functions)

• Able to work effectively with a variety of personality types in a consultative environment and proven ability to build strong relationships

• Excellent verbal and written communication skills

• Excellent organizational skills and has demonstrated ability to prioritize and manage multiple initiatives simultaneously in a fast-paced, remote environment

• Able to adapt quickly to changing customer priorities across multiple projects

• Ability to iterate through requirements as they become available from the client, identify what is actionable and what requires more definition, and prioritize accordingly

• Highly organized and able to manage a large number of tasks at once

• Self-motivated and able to work independently, seeking support as needed

• Ability to work in fast-paced environment

• Experience with Slack, Office 365, Excel, PPT, Confluence, Jira, SmartRecruiters

• Must be located in US Northeast (Boston -> DC corridor)

Additional Information

Intevity offers a competitive and comprehensive employee compensation and benefits package that includes base salary, medical, dental and vision insurance, long and short-term disability insurance, life insurance, 401k program with company match, and an open PTO plan.

Intevity is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, disability, or protected veteran status.