Advancement Assistant - Leadership Gifts

AMHERST Job Description: Amherst College invites applications for the

Advancement Assistant - Leadership Gifts position. The Advancement

Assistant - Leadership Gifts is a part-time, casual position with no

benefits, starting at $21.78/hour - commensurate with experience. Given

Amherst's distinction as one of the most diverse liberal arts colleges

in the country, the successful candidate will demonstrate the ways in

which they bring value to and will work towards supporting a broadly

diverse community. Reporting to the Senior Major Gift Officer, Director

of Leadership Giving, the Advancement Assistant supports the work of

Leadership and Major Gifts efforts. This role provides critical

administrative support in service of Advancement's mission of engaging

alumni and families, and securing fundraising support. The person in

this role serves as a point of contact for internal and external

constituencies, manages data entry projects and may help support events.

This is a part-time, three-year term position. This position supports

myriad goals and activities of the Major & Planned Giving team, which

include but are not limited to: Developing and implementing strategies

to increase leadership gifts from the College's highly diverse alumni,

parents and friends, in support of the College's top priorities,

including the Amherst Fund, Financial Aid and the Student Center &

Dining Commons project Maintaining a portfolio of current and future

prospects to build the leadership giving pipeline by engaging with those

prospects and identifying opportunities to build community and

connection to the College. Moving this portfolio through the process of

qualification, cultivation, solicitation, and stewardship Undertaking

special projects and collaborating with campus partners on an as needed

basis to support timely fundraising efforts and initiatives The person

in this role is expected to work as part of a collaborative and

inclusive team including taking appropriate actions to support a diverse

workforce and participating in the College's efforts to create a

respectful, inclusive, and welcoming work environment. In addition, all

advancement staff members are required to support and staff key events

such as Reunion, Homecoming, Family Weekend, and Mead donor cultivation

events. These events may require occasional evening and weekend hours.

Summary of Responsibilities: LEADERSHIP GIVING SUPPORT Work closely with

the Director of Leadership Gifts to support the cultivation,

solicitation and stewardship of donors and prospects Track and document

giving activity, including visit reports, meeting and event briefings,

gift proposals and acknowledgments Provide administrative support for

the Leadership Gifts team, including entering contacts, scheduling

appointments/meetings, processing expenses, maintaining file systems,

shipping packages and donor gifts, maintaining donor lists Proactively

update prospect information or confirm information via online research

and use of data search tools Prepare meeting materials, including

itineraries, agendas, minutes, and donor correspondence Assists with

travel and event calendars and helps coordinate and plan on- and

off-campus events. Tasks may include event logistics, generating guest

lists, creating and distributing invitations and tracking RSVPs Manage

data projects including but not limited to LinkedIn searches,

maintaining accurate contact information based on mail returns,

constituent feedback, and alumni directory updates Engage internal and

external constituents via phone, email, and in person and

assess/undertake appropriate next steps. This may also include some

reception duties/coverage Creates an inclusive and inviting environment

for a diverse set of colleagues and visitors