Administrative Contract Manager

Position InformationFunctional TitleAdministrative Contract ManagerRecruitment Category TypeStandardFunctional CategoryGeneral ServicesGradeGS.11FLSA StatusExemptRequisition Number23-0130Number of Vacancies1Job LevelNon-ManagementJob CodeN/AJob Description SummaryManages facilities-property management, construction and other professional services contracts in support of the General Services Department in close coordination with team technical managers and performs related duties as required. An employee filling this position works very closely with technical managers in the General Services Department associated with each contract as well as members of the Procurement Office, including the Contracting Officer, Contracting Officer’s Representatives and other Procurement Professionals, Small, Local, Minority Business Office and the General Counsel’s Office. Work involves applying sound contracting principles and practices coupled with WSSC Water Procurement Regulations, Business Policies and Procedures and associated practices that constitute the WSSC Water procurement system.Organization NameSustainability & Support ServicesReports toDivision Manager, Sustainability and Support ServicesFull or Part TimeFull TimeIf Part Time how many hours per weekRegular or TemporaryRegularPosition End Date (if temporary)Work Schedule8:00am-4:30pmPosition LocationLaurelPosition Summary InformationGeneral SummaryTheAdministrative Contract Managermanages facilities-property management, construction and other professional services contracts in support of the General Services Department in close coordination with team technical managers. Works very closely with technical managers as well as members of the Procurement Dept., Contracting Officer, Contracting Officer’s Representatives, Supplier Diversity Office and the General Counsel’s Office. Work involves applying sound contracting principles and practices coupled with WSSC Water procurement regulations, policies and procedures and associated Commission practices.Essential FunctionsManages all administrative provisions of the contract including the performance period and contract value, including the cumulative cost of all tasks issued under basic ordering agreements and indefinite delivery/indefinite quantity contracts

While coordinating with the necessary parties, schedules, conducts all procurement planning pre-bid/proposal meetings

Schedules and conducts pre-award meetings with contractor, other necessary WSSC Water staff elements, as well as state, county and local agencies

Manages the compliance of all contracts including subcontracting utilization in support of the WSSC Water MBE programs

Manages and enforces any wage-rate provisions under the contract

In concert with the technical managers and in coordination with the Contracting Officer and/or Contracting Officer Representative, approves, and issues change orders and field orders

Accepts work as being finally complete as the WSSC Water representative

Conducts bid-ready contract reviews to ensure completeness

In concert with the technical managers, prepares and updates daily, weekly and monthly reports

In concert with the technical managers, reviews and recommends revisions to general conditions, standard specifications and standard details

Confers with management to determine needs and then, in coordination with the Contracting Officer’s Representative, develops appropriate contract tools

Analyzes problems in terms of contract specification requirements, service delivery, and feasibility

Trains others in contract compliance and enforcement

Other FunctionsIn concert with technical managers, receives, reviews and approves/processes all submittals and deliverables

In concert with technical managers, receives, reviews and approves/processes all invoices

Performs other duties as assigned

Work Environment And Physical DemandsBusiness casual office environmentRequired Knowledge, Skills, And AbilitiesExtensive knowledge of general contracting processes, rules and procedures

Knowledge of the principles, practices, selection and uses of all types of design, construction maintenance, and professional service contracts

Working knowledge of facilities design, maintenance, construction and rehabilitation

Skill in making estimates and measurements

Skill in communications both verbally and in writing

Knowledge of basic design and construction management techniques

Ability to work with contractors, state, county, local agencies and the general public

Ability to manage and coordinate multiple contracts simultaneously

Strong teamwork skills

Minimum Education, Experience RequirementsBachelor’s degree and 3+ years experience in procurement and contract administration

ORHigh school diploma (or equivalent) and 7+ years experience in procurement and contract administration

Additional RequirementsUpon employment, required to execute a confidentiality agreement and annually thereafter

Possession of a valid driver’s license with no more than 4 points and the ability to obtain a WSSC Water driver’s license within 90 days of hire or transfer

Completion of the WSSC Water Financial Disclosure statement within 30 days of employment and annually thereafter

Employees in this position are designated or considered emergency personnel; therefore, the employee must report to work as scheduled or as directed by their supervisor when WSSC Water declares an event that requires emergency personnel to report to work

PreferencesExperience in the water/wastewater industry

Certification from an accredited procurement program (such as the Institute for ‘Supply Management, the National Institute for Governmental Purchasing, APICS – The Association for Operations Management, etc.) as a Certified Supply Chain Professional ( CSCP ), Certified Professional in Supply Management ( CPSM ), Certified Professional in Supplier Diversity ( CPSD ), Certified Public Purchasing Officer ( CPPO ), Certified Public Purchasing Buyer ( CPPB ), Certified in Production and Inventory Management ( CPIM ), designation as a Federal Government Acquisition Professional certified to Level II, or equivalent

Salary$66,895 - $102,119Posting Detail InformationEEO StatementAN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER It is the policy of the Commission to select new employees and to promote current employees without regard to race, sexual orientation, sex, religion, national origin, marital status, or handicap. The Commission does not discriminate against qualified individuals with a disability and will make reasonable accommodation for any disability that does not result in undue hardship for the Commission.Close DateOpen Until FilledYesSpecial Instructions to ApplicantsAdditional InformationAll applicants selected will be subject to drug screening and a background check/verification.Supplemental QuestionsRequired fields are indicated with an asterisk (). Do you have a BA/BS degree and 3+ years procurement and contracts administration experience -OR- a high school diploma (or equivalent) and 7+ years procurement and contracts administration experience?

Yes

No

Do you possess certification from 1 or more of the following accredited procurement programs, or equivalent? The Institute for Supply Management, the National Institute for Governmental Purchasing, APICS - The Association for Operations Management, etc.) as a Certified Supply Chain Professional (CSCP); Certified Professional in Supply Management (CPSM); Certified Professional in Supplier Diversity (CPSD); Certified Public Purchasing Officer (CPPO); Certified Public Purchasing Buyer (CPPB); Certified in Production and Inventory Management (CPIM); Designation as a Federal Government Acquisition Professional certified to Level II.

Yes

No

Please list your current and active procurement certifications.

(Open Ended Question)Have you worked for a water/wastewater utility?

Yes

No

Do you have a valid driver's license with no more than 4 points and with no restrictions (except eyeglasses/contact lenses)?

Yes

No

Employees in this position are designated or considered emergency personnel; therefore, the employee must report to work as scheduled or as directed by their supervisor when WSSC Water declares an event that requires emergency personnel to report to work. Are you able to meet this requirement?

Yes

No

Will you, now or in the future, require sponsorship for employment visa status?

Yes

No

Are you an eligible veteran of any branch of the armed forces who has received an honorable discharge or Certificate of Satisfactory Completion of Military Service, the spouse of an eligible veteran who has a service-connected disability or the surviving spouse of a deceased eligible veteran?

Yes

No

Applicant DocumentsRequired DocumentsResume

Optional DocumentsCover Letter/Letter of Application