Administration and Operations Administrative Assistant

Who We AreEstablished in 1990, Donohoe Real Estate Services (DRES) - one of five divisions of The Donohoe Companies, Inc. - grew out of a desire to provide expanded lines of business services to a growing number of clients and to stand out in a crowded field of real estate firms by being completely client-centric. Today, DRES is continuing to build upon its history by providing creative solutions to real estate challenges, delivering positive results to clients, and fostering professional development opportunities for team members. Keeping with the fundamental values of The Donohoe Companies, Donohoe Real Estate Services treats it employees with the highest level of respect Why You’ll Love Working with UsFor over a century, Donohoe has been a well-respected member of the community and we continue to engage in the communities where we live and work. In our hotels, offices and on Company jobsites, we pride ourselves on a collaborative, diverse and engaging culture which starts with our interview process and continues all the way through to your day-to-day.Benefits and PerksDonohoe Real Estate Services is pleased to offer employees a comprehensive Benefits Package that includes health, dental and vision insurance, leaves of absences, 401k retirement plans, commuter benefits, vacation time, holidays, cellphone and hotel discounts, and MORE! Through this selection of benefits and perks, we strive to provide employees with options that will enhance his or her quality of life in and out of work. Come join us to experience all the reasons why we were voted one of The Washington Business Journal’s Best Places to Work!The Administration and Operations Administrative Assistant will support the Donohoe Real Estate Services (DRES) team on administrative, operational and analytical projects and tasks. Using expert organizational, communication and team building skills, the Real Estate Operations Specialist will serve a key supporting role in ensuring the DRES business units drive and comply with operational initiatives. This position will report directly to the Division President.Key Responsibilities of the Administration and Operations Administrative Assistant include:Provide administrative support to the Divisional President; including but not limited to preparing & submitting expense reports, ordering divisional business cards and calendar maintenance.

Liaison with the DRES Facilities Manager to effectively and efficiently on/off board employees.

Manage the division’s Docusign account and other software activities.

Actively partner with internal Marketing team to increase and enhance business development efforts, client engagements and market visibility; assist in creating marketing collateral, presentations and proposals.

Coordinate logistics for client and team meetings, as well as departmental engagement events. Prepare agendas, schedules and document minutes when needed.

Responsible for managing divisional content for the Company’s communication platform. Ensures information is timely, relevant and engaging.

Perform market research and analysis; assist team with preparing quarterly financial reports and executing project-related tasks.

To be successful in this position, you should have:Proficiency utilizing Microsoft Office programs, with an emphasis on Word and Excel is required; a working knowledge of Real Estate and Marketing software is a plus

Excellent communication (written/presentation/interpersonal) skills

Strong organizational and analytical skills, ability to take initiative, multi-task, and anticipate needs. Must be detailed oriented and able to handle sensitive and confidential information

Exceptional customer service. Must be proactive and able to work well and build relationships with all levels of internal management and staff, as well as external clients

Minimum of 1 year of relevant experience, preferably (but not required) in the Property Management, Brokerage, Project Management, Financial or Marketing industry

ID: 2023-3576 External Company Name: Donohoe Companies Inc., The External Company URL: http://donohoe.com/ Street: 7101 Wisconsin Ave