Secretary (OA)

SummaryThis position is located in the Department of Homeland Security, US Coast Guard, Fiscal Department in Baltimore, MD.ResponsibilitiesYou will function as secretary and principal office assistant in the Chief, Financial Operations Department and the Chief, Facilities Engineering Department.Being a civilian working for the Coast Guard makes you a valuable team member. Typical duties include:Reviewing incoming mail for distribution reviewing mail for subject matter, distributing to appropriate individual, department or unit command.

Controlling suspense items by maintaining record of receipt, assignment to individual and tickler file for follow ups.

Preparing commercial express delivery carrier documents as required and ensures timely package pickup.

Managing the office copier, printers and other office equipment.

Ensuring supplies for all are maintained, and provides technical support to other users when necessary.

Receiving visitors and callers to the office.

Taking requests for appointments, checks on availability of supervisor and/or staff.

Receiving facilities maintenance service calls from Yard campus personnel and routes to the contract service provider.

Producing travel orders, making transportation and lodging arrangements and making reservations for supervisor and/or immediate office staff when needed.

Establishing and maintaining filing system for internal office use, completing administrative forms for personnel, budget, contracting and similar issues from previously submitted papers.

Maintaining detailed payroll records for various financial appropriations and prepares reports, analyzing time and attendance data.

Serving as alternate collection clerk for the Yard.

Accepting checks and money orders, ensuring that they are properly logged in and stored in a secure location.

Serving as Time and Attendance System timekeeper for Fiscal and Facilities personnel.

Receiving requests from Yard supervisors to establish new NESSS (Naval & Electronics Supply Support System) Users and/or new permissions to already existing NESSS users.

RequirementsConditions of EmploymentU.S. Citizenship is required.Males born after 12/31/1959 must be registered for Selective Service.Ability to type at least 40 wpm.All qualification requirements must be met by the closing date of the announcement. This includes Time-In-Grade requirements for current status employees applying through merit promotion procedures. Status applicants applying for a promotion must have 52 weeks of service at the next lower grade.QualificationsApplicants must have one year of specialized experience to at least the GS-6 level in the Federal government. Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work.Examples of specialized experience include: preparing travel orders, receiving visitors, procuring supplies, time and attendance.National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.The Office of Personnel management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule, C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.EducationThis position does not have a positive education requirement. If you are including education on your resume, report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. See Required Documents section for detail. At the GS-5 level, four years of education above the high school level may qualify you for this position or a combination of both education and experience.FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet Federal qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the United States. It is your responsibility to provide such evidence with your application. See Recognition of Foreign Qualifications click hereAdditional InformationApplicants will be required to complete questions contained on the Declaration for Federal Employment (OF-306) at the time a tentative job offer is made. Certain responses on the form could pose a problem with suitability for employment determinations. If you receive a conditional offer of employment for this position, you will be required to complete/make updates to the OF-306 and to sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, or imprisonment.DHS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about e-Verify, including your rights and responsibilities at click hereRecruitment incentives may be authorized.If selection is made below the full performance level, the incumbent may be promoted up to the target grade without further competition, if all legal and regulatory requirements are met and when recommended by the supervisor. However, promotion to the full performance level is not guaranteed and is dependent on successful performance at the lower grade level(s).All Federal employees are required to have Federal salary payments made by direct deposit.The Department of Homeland Security encourages persons with disabilities to apply, to include persons with intellectual, severe physical or psychiatric disabilities, as defined by 5 CFR § 213.3102(u), and/or Disabled Veterans with a compensable service-connected disability of 30 percent or more as defined by 5 CFR § 315.707. Veterans, Peace Corps/VISTA volunteers, and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility for non-competitive appointment and to understand the required documentation, click on the links above or contact the Servicing Human Resources Office listed at the bottom of this announcement.More than 1 selection may be made from this announcement if additional identical vacancies in the same title, series, grade, and unit occur within 45 days from the date the certificate was issued.If you need a reasonable accommodation for the application and hiring process, please contact XXX-XXX-XXXX (DELETE THIS NOTE: HR SPEC PHONE # ONLY). Decisions on granting reasonable accommodation will be made on a case-by-case basis. Visit Reasonable Accommodation