Administrative Support Specialist

Overview

• Overseeing pre-course and post-course reviews between the Dean and Associate Dean and Course Directors at multiple AFIT/EX operating locations.
• Track and schedule staff synchronization meeting frequencies and will schedule Course Reviews between the Dean, Associate Dean, and Course Directors.
• Publish the school operating instructions for each operating location.
• Oversee and coordinate AFIT/EX's outreach program and will arrange visits and support visits hosted by the school.
• Manage additional duty rosters, assignment letters, organizational charts, recall rosters and phone listings for all locations.
• Assist with the local AFIT/EX new employee in-processing system and arrange for official photos and nameplates for all assigned individuals.
• Prepare letters for Functional Area Instructors that come to the school to teach and will be responsible for updating School Staff and EX Senior Leader boards.
• Manage and track suspense requirements in the government-provided system and ensure faculty consulting is updated in the appropriate database.
• Assist with the School's internal and external strategic communication.
• Provide a wide range of other administrative support services to the AFIT/EX faculty and staff in support of courses and programs managed by the school.
• Provide administrative support with various systems, such as Air Force Records Information Management System (AFRIMS) and other organizational databases.
• Provide assistance with presentation formatting (i.e. aspect ratio, PDF, upload to LMS).
• Assist with ordering office supplies, gathering requests for supplies, and preparing and itemizing various lists for supplies/equipment to be procured by the Government office.
• Upload faculty consulting details in database.
• Review, edit, change and monitor daily schedules of the Dean and Associate Dean.
• Completing academic research for the Dean and Associate Dean.

• Clearance: NACI or ability to obtain a NACI
• Proficiency with standard computer systems and applicable software to include but not limited to: Microsoft Office Professional Office Suite Software applications and Adobe Acrobat Professional
• Possess the ability to communicate clearly and expertly (in English) in both verbal and written forms concerning administrative subject matters