Project Coordinator

Project CoordinatorJob ID36320Posted01-Nov-2021Service lineGWS SegmentRole typeFull-timeAreas of InterestConstruction, Project Management, Property ManagementLocation(s)Atlanta - Georgia - United States of America, Bellevue - Washington - United States of America, Chicago - Illinois - United States of America, Los Angeles - California - United States of America, Manhattan - New York - United States of America, New York City - New York - United States of America, Seattle - Washington - United States of AmericaCBRE is seeking a Project Coordinator to support a client team for a high profile client throughout North America. The Project Coordinator will support the Design Team and possibly provide some Lease support to the team. Prior experience analyzing and reviewing commercial contracts and leases or would be a plus. Technical writing ability for commercial contracts or leasing would be a plus. Prior experience with Design and programming or programming design standards would be a plus. Bilingual English - Polish or French is highly preferred.JOB SUMMARYThe purpose of this position is to provide administrative support to the Project Management team.This is not a remote position, the selected Project Coordinator will be required to work within a professional office space on a regular basis.ESSENTIAL DUTIES AND RESPONSIBILITIESOversees and manages project documentation and coordinates documentation revisions and distributions.Prepares standard project status reports for project delivery team or work group, client and management. Reports typically include: status update, budget, schedule and risk.Coordinates and schedules meeting and communication plan(s) regarding projects among team and/or client. Coordinates and obtains vendor quotations for processing. Coordinates change orders, change directives (CD) and contemplative change notices (CCN) with consultants and vendors. Contract administration, including attending tender openings and recording results, issuing letters of acceptance and regret, updating tender tracking log, setting up tender opening dates and inviting tender participants.Enters project information data (i.e. project status updates, schedule updates, cash flow forecasts) and project documentation into project management technology tools (software applications, web-based tools, job cost accounting tools).Processes documentation for project commitments (i.e. Agreements, Contracts, Work Authorizations, Purchase Orders).Prepares and reviews invoices and pay applications for processing in accordance with compliance requirements as per established governance of clients.Acts as a point of contact for escalated matters among the team.Assists in project close-out procedures for all projects including: arranging archiving of hard copy files; receipts of necessary close out/turnover documents; compliance with close-out checklist; coordination of lien searches; receipt of occupancy and closed building permits and warranty manuals; receipt of As built and CAD drawings for submission to CAFM; and, collection of required documents for project audit. Assists Project Manager in maintaining project metrics for SLA & KPI's.Assists with project administration deliverables (i.e. meeting minutes; budget tracking; schedule updates; move management; closeout).Other duties may be assigned.SUPERVISORY RESPONSIBILITIESNo formal supervisory responsibilities in this position. May provide informal assistance such as technical guidance, and/or training to coworkers.QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.EDUCATION and EXPERIENCEHigh School diploma or General Education Degree (GED) required. Associate's Degree (AA/AS) , College Diploma in Architecture or Engineering Technology or equivalent preferred. Minimum of one year(s) of related experience.Prior experience reviewing commercial leases or technical writing ability for contracts or leases would be a plus.Prior experience with Design and programming or programming design standards would be a plus.Bilingual English - Polish or French would be a plusCERTIFICATES and/or LICENSESNone.COMMUNICATION SKILLSAbility to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.FINANCIAL KNOWLEDGERequires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.REASONING ABILITYAbility to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.OTHER SKILLS and ABILITIESIntermediate skills with project management software and Microsoft Office Suite products.Proven organizational skills. Ability to complete multiple tasks as assigned.SCOPE OF RESPONSIBILITYDecisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.CBRE is an equal opportunity/affirmative action employer with a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.NOTE: An additional requirement for this role is the ability to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing.CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)