Part-time Site Coordinator: Sistema Ravinia Lake County Youth Orchestra Program

Job Description

The ideal candidate demonstrates extraordinary organizational skills, flexibility, a make-it-work mentality and is a clear and approachable communicator.

The Site Coordinator is responsible for the daily set-up and take-down of each ensemble. They will assist the Site Manager and Assistant Site Manager to ensure that program information is up to date and communicated with participant families. Sistema Ravinia has daily after school rehearsals throughout the school year and 3 weeks during the summer. The coordinator works with the program 4 afternoons per week and as assigned for concerts, meetings and special events. The Site Coordinator reports to the Site Manager and is a key member of the three-person administrative team that supports program activities for Sistema Ravinia Lake County participants. This is a part-time position that averages 20-22 hours per week and is paid an hourly rate.

· Set-up, take-down, and coordination of student rehearsals and performances

· Welcome and dismiss students to and from daily programming

· Communicate program information with families through phone calls, emails and texts

· Maintain database by entering updated student information and attendance

· Maintain organized program spaces and files

· Attend and assist with student registration, parent meetings, and special events

· Assist with the ongoing inventory of instruments, music, and supplies

· Assist with creation and distribution of forms and materials

Qualifications

· Excellent verbal and written communications skills in both English and Spanish

· Superior interpersonal skills with the ability to collaborate with parents, educators, teachers, administrators and persons from diverse backgrounds

· Proven ability to use the Microsoft Office Suite and Google Docs with the ability and to learn new programs

· Physical labor required; ability to move chairs, stands, instruments, and supplies between multiple floors

· Works well independently to complete projects on-time

· Access to reliable transportation to travel between program sites and events

· Related work experience

· Experience and desire to work with children and families from diverse ethnic and economic backgrounds

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Additional Information

· Work Monday-Thursday afternoons throughout the school year and summer program, at Ravinia and at school locations as assigned. Average work schedule is 1:00 PM to 6:00 PM.

· Flexibility to be available 8-12 evenings and weekends per year for special events, meetings and concerts.

· Interaction with young students, parents, teachers and administrators where the safety of the students is paramount

· Sistema Ravinia staff are expected to adhere to COVID protocols as defined by Ravinia, the state, and schools in which programming is held.

· There may be weeks where this position is not scheduled to work based on school schedules and program need

Ravinia embraces diversity in all forms and is committed to providing an equitable and inclusive environment for all staff, musicians, guest artists, audiences, and community members. Ravinia is proud to be an equal opportunity employer.

As an equal opportunity employer, Ravinia strongly believes that diversity of backgrounds, experiences, and perspectives is essential to our success and we strive to create and sustain an equitable and inclusive environment for all our employees. Ravinia does not discriminate on the basis of any protected status under federal, state, or local law. We encourage individuals of all identities and abilities to apply.