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  • ID
    #13483548
  • Job type
    Full-time
  • Salary
    DOE
  • Source
    Hawaii
  • Date
    2021-04-19
  • Deadline
    2021-06-18

Vacancy expired!

PURPOSE AND SCOPE

The Executive Assistant is responsible for providing comprehensive support to the Executive Team and Board of Directors. This role will be responsible for managing schedules and coordinating a high level of administrative support and a variety of sensitive and confidential matters for the Executive Team. The Executive Assistant also serves as a liaison between the Executive Team and the Board of Directors.

ESSENTIAL JOB FUNCTIONS

1. Completes a broad variety of administrative tasks for the Executive team, including managing calendars; completing expense reports; create and update agendas; and compiling documents as requested.

2. Fosters professional and effective collaboration and communication between the Board of Directors (BOD) and the CEO, working groups, vendors, employees, etc.

3. Responsible for timely and accurate exchange and the distribution of relevant materials in advance of BOD meetings as well as scheduling and communication and follow-up on all action items. Post materials to BoardPaq.

4. Coordinates, schedules and organizes the Executive Team’s calendar, meetings, conference registrations and business travel arrangements.

5. Provides support for the Executive Team and BOD for meetings, including preparing agendas, scheduling appointments, recording and distributing minutes.

6. Maintains collaborative relationships with members, vendors, managers, and employees.

7. Assists with special projects, creating reports and presentations, collecting and preparing information for meetings with staff, and composing and preparing correspondence.

8. Must comply with applicable policies, laws and regulations, including but not limited to the Bank Secrecy Act, the USA PATRIOT Act, Office of Foreign Assets Control, and the Equal Credit Opportunity Act. Maintain confidentiality of all documents.

9. Perform other duties as assigned.

SUPERVISION RECEIVED

Must be able to work independently in setting and meeting short and long term objectives with limited supervision from TBD.

Empowered to solve problems in a professional and timely manner.

Exercise discretion and independent judgment in tasks/situations detailed in departmental procedures.

IDEAL EDUCATION AND/OR EXPERIENCE

Bachelor’s Degree or higher from an accredited college or university; and

Three (3) years’ experience in administrative work experience preferred

Strong organizational skills, ability to prioritize tasks seamlessly with attention to detail

Ability to clearly and effectively communicate via verbal and written communication

Experience using Microsoft Office Suite such as Word, PowerPoint and Excel

PHYSICAL DEMANDS

Work Environment:

“Moderate” noise level in an enclosed air-conditioned facility (e.g., office with computers, printers, work area with light traffic, telephones, etc.).

May require continuous communication via telephone and other electronic messaging for up to 4 hours.

Usually indoor work with occasional work outdoors.

Must be able to lift, push, and pull a minimum of 25 lbs.

Must be able to operate office equipment such as: computer, typewriter, fax, telephone, photocopier, and calculator.

Position may require prolonged sitting, standing, and walking.

Vacancy expired!

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