Academic Services Coordinator | Temporary

Discover Your Career at Emory UniversityEmory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.DescriptionThe ideal candidate will be bilingual in Spanish/and/or Portugese: Experienced in Qualtrics, Adept in multi-media platforms, managing website updates, content and other social media platforms.Additional Duties, include:Work closely with Program Directors and the DUS to develop semester schedules, enter the data into Courseleaf system, and collect course descriptions/titles from faculty to be added to OPUS.

Set up and monitor courses that have tiered enrollment.

Work with the Chair and ADA to assign summer courses to interested faculty and enter the courses into Courseleaf; monitor enrollment levels and add sections as needed

Communicate with students about language placement prior to semester registration.

Act as liaison between third-party placement company and Emory IT team for automated placement batch runs.

Assist ADA and Chair in advising faculty on documents required for their reappointment or promotion cases on Interfolio; upload documents; collect/remind faculty of letters of support; create evaluation cover sheet for Interfolio upload.

Review senior students’ Degree Tracker for major graduation clearance in SPAN, SPANPRT and LACS.

Sign Course Completion Forms as representative of the SPANPORT department.

Work with Degree Tracker team on any changes to our four (4) majors that need to be reflected on Degree Tracker

Support SPAN and PORT DUSs in collecting data from faculty and students, and produce Qualtrics data reports for the bi-annual major assessment report.

Assist faculty in placing book adoptions every semester.

Process enrollment overloads after faculty approval.

Assign tasks and supervise the SPAN and PORT work-study students.

Support guest lecture visits and student event planning.

Support Casa Émory (themed housing) event planning.

Support end-of-year banquet planning.

Attend DUS and OUE meetings and report back to the department.

Maintain updates to the department’s website; serve as contact person between the department and the College Web Development team

Maintain departmental online surveys for student evaluations; assist faculty with semester-specific survey questions; act as contact between department and the Online Evaluations team

Job Description:Assists in coordinating one or more student academic functions for a school or program such as admissions, financial aid, registration or student placement.

Assists and advises students.

Maintains budget records and assists in budget administration.

Assists in preparing communication materials about a school or program.

Actively participates in committees pertaining to academic services.

Maintains and updates students' records in organized filing system and compiles reports from this.

May develop resources for students to address particular needs.

May supervise clerical personnel. Performs related responsibilities as required.

Minimum Qualifications:A bachelor's degree in the school's or program's area of specialty or a related field and one year of experience in student admissions, registration, financial aid or related field or an equivalent combination of education, training and experience.

Previous experience with various personal computer software applications.

Preferred Qualifications:Ability to use Spanish and/or Portuguese effectively in spoken and written communication.

Ability to manage departmental website and coordinate departmental use of social media.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.Emory Supports a Diverse and Inclusive CultureTo ensure the safety of our campus community, the COVID-19 vaccine is required. For more information on the University and Hospital policies and potential exemptions, please see our website.Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.Connect With Us!Connect with us for general consideration!Job Number 84259Job Type Temporary Full-TimeDivision Emory CollegeDepartment ECAS: Spanish & PortugueseThis position may involve the following Health and Safety issues: Not ApplicableJob Category Admissions & Student LifeLocation : Name Emory Campus-Clifton CorridorCampus Location (For Posting) : Location US-GA-Atlanta