Description Key Responsibilities:
Invoice Processing: Review and verify invoices for accuracy, completeness, and compliance with company policies.
Data Entry: Enter invoice details and expense reports into the accounting system with precision and attention to detail.
Vendor Relations: Interact professionally with vendors and suppliers to resolve billing discrepancies and answer inquiries.
Payment Processing: Prepare and process payments to vendors, ensuring accuracy and adherence to payment schedules.
Purchase Order Matching: Match purchase orders with invoices to verify the validity of expenses.
Expense Reconciliation: Reconcile company credit card statements and employee expense reports.
Record Keeping: Maintain organized and up-to-date accounts payable records, both physical and electronic.
Month-End Tasks: Assist with month-end closing activities, including account reconciliations.
Compliance: Ensure compliance with company accounting policies and procedures.
Support: Provide support to the finance team as needed, including assisting with audits and special projects.
Process Improvement: Identify opportunities for process enhancements and efficiency improvements within the accounts payable function.
High school diploma or equivalent; associate's degree in Accounting or related field is a plus.
No prior experience required; however, some basic knowledge of accounting principles is advantageous.
Proficiency in Microsoft Office Suite (especially Excel) is desirable.
Strong attention to detail and organizational skills.
Excellent communication and interpersonal abilities.
Ability to work collaboratively in a team environment.
Basic understanding of accounts payable processes and procedures is a plus.
Willingness to learn and adapt to new tasks and responsibilities.
Reliable and punctual work ethic.