Accounts Payable Associate

Job Description

The Accounts Payable Associate is responsible for the accurate and timely processing of vendor invoices, responds to internal requests for payment, and requires extensive work to resolve payment issues.

• Processes incoming invoices and prepares for SAP entry. This involves: opening the mail, date stamping the invoice, forwarding to appropriate personnel for approval, ensuring back-up documentation and purchase orders are attached to invoices.
• Codes all invoices with general ledger and cost center numbers. Verifies proper pricing and quantities match. Enters accounts payable data into SAP system.
• Assists with check issuance, e.g., pulls invoices for payment, and attaches check copies to paid invoices, and prepares issued checks with remittances for mailing.
• Matches A/P checks to invoices and verifies all information.
• Processes credit and debit memos.
• Reconciles monthly statements from vendors and handles any discrepancies.
• Handles vendor inquiries regarding payment information, short pays, etc.
• Maintains vendor information, including payment terms, tax information, remittance information and other miscellaneous data. Creating new vendors when necessary.
• Maintains paper files including paid bill files, vendor files and to be paid files.
• Audits freight bills against freight manifests.
• Assists in monthly closings.
• Audits (in accordance to Company guidelines) and processes employee expense reports.

• Possess excellent computer skills with emphasis in Excel.
• Analytical, self-motivated, able to work alone or within a team in a fast pace environment.
• Requires ability to manage multiple tasks and priorities.

• Bachelor’s Degree in Accounting or a related field, or combination of education and experience
• Minimum of 1 year experience in an A/P role
• Basic accounting skills required
• Proficiency in Microsoft Office applications, including Word and Excel
• Working knowledge of SAP a plus

Additional Information

All your information will be kept confidential according to EEO guidelines.