Financial and Administrative Assistant

Department of Theater and Dance

University of California, Santa Barbara

The Financial and Administrative Assistant provides advanced level clerical support to the Chief Administrative Officer (CAO) of a dynamic academic and performing arts department. Assists with all facets of departmental administrative operations, particularly financial administration. Maintains expense records, monitors invoices, and tracks costs and revenues. Conducts regular audits and reconciliation of general ledgers and payroll ledgers. Creates a variety of detailed financial reports for management. Reviews monthly financial statements, and analyzes spending patterns. Processes travel advances, travel expense vouchers, and travel reimbursements. Assists the CAO in managing all departmental purchasing. Primary preparer of payroll for all non-academic staff appointments. Performs a variety of other administrative clerical duties. Maintains high level of discretion, confidentiality, sensitivity, and professional judgment in all situations, as well as offering sound customer service to Theater/Dance constituents.

Reqs: Demonstrated organizational, interpersonal and communication skills; accounting and budgeting experience. Ability to work independently, handle high volume of transactions, prioritize, interpret and apply procedures, meet deadlines, and work with speed and accuracy. Demonstrated experience with computerized systems for accounting and financial management and other records management. Familiarity with Word, Excel and database programs. Strong analytical and problem-solving skills. Ability to handle time sensitive and confidential materials.

Note: Criminal history background check required.

$23.89/hr.

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

For primary consideration apply by 12/15/20, thereafter open until filled.

Apply online athttps://jobs.ucsb.edu

Job #13175