• Find preferred job with Jobstinger
  • ID
    #13128423
  • Job type
    Full-time
  • Salary
    $17
  • Source
    California
  • Date
    2021-04-12
  • Deadline
    2021-06-11

Administrative Clerk

California, Susanville, 96127 Susanville USA
 
Full-time

Vacancy expired!

Definition

To perform a wide variety of general clerical and routine secretarial duties related to the function and department assigned.

Examples of Essential Duties

Essential duties may include, but are not limited to, the following:

Perform general clerical duties related to assigned functional area

Type, proofread and process a variety of documents and forms including general correspondence, memos, and statistical charts from rough draft, recording, or verbal instructions

Act as a receptionist; answer the telephone and wait on the general public, giving information on department and assigned program policies and procedures

Issue, receive, type and process various applications, permits and other forms, register participants in County sponsored programs

Process bills and collect fees, permits, and licenses; record payments and send delinquent notices as necessary

Operate standard office equipment including word processing applications as assigned; may perform duties on computer spreadsheet programs; operate stand alone, computer software programs as related to assigned area

Schedule inspections and/or appointments as assigned

Attend meetings for purpose of making notes; prepare and distribute meeting summaries

Perform a wide variety of clerical work including filing, billing, and checking and recording information on records

Sort and file documents and records, maintaining alphabetical, index, and cross reference files

Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports

Receive, sort and distribute incoming and outgoing mail

Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service

Perform related duties as assigned

Minimum Qualifications

Knowledge of:

English usage, spelling, grammar, and punctuation

Principles of customer service and reception techniques

Basic office methods and equipment including filing and computer systems

Basic mathematical calculations

Basic computer software and keyboarding

Organization, procedures, and operating details of an office

Ability to:

On a continuous basis, sit at desk and/or stand at a counter for long periods of time. Intermittently twist and reach office equipment; write or use keyboard to communicate through written means; perform simple grasping and fine manipulation; lift light weight

Intermittently review documents related to department operations; observe and identify problems related to duties; understand, interpret, and explain department policies and procedures to the public and staff

Lean the organization, procedures, and operating details of the County department to which assigned

Perform routine clerical work including maintenance of appropriate records and preparation of general reports

Verify and check files and data

Understand and carry out both oral and written directions

Perform routine mathematical calculations

Establish and maintain effective working relationships with those contacted in the course work

Work with various cultural and ethnic groups in a tactful and effective manner

Type accurately at a speed necessary for successful job performance

Use a personal computer and office equipment necessary for successful job performance

Schedule appointments and register participants in training programs

Take notes and prepare meeting summaries

Organize task and determine priorities in order to meet assigned deadlines

Interpret, explain, and apply operating policies, rules and procedures of assigned function

Experience and Training

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Two years of experience performing general clerical and routine secretarial duties

Training:

Equivalent to the completion of the twelfth grade

Vacancy expired!

Report job