Lead Police Records Technician

Lead Police Records Technician Print (http://agency.governmentjobs.com/santamonica/jobbulletin.cfm?jobID=3980121&sharedWindow=0) Apply  Lead Police Records Technician Salary $60,240.00 - $74,376.00 AnnuallyLocation City of Santa Monica, CAJob TypeFull-Time RegularDepartmentPoliceJob Number234092-02Closing4/20/2023 5:00 PM Pacific

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Job SummaryLeads, coordinates and provides training to staff on Police Records California Law Enforcement Telecommunications System (CLETS)/National Crime Information Center (NCIC) related work activities. Performs a variety of specialized clerical and technical duties within the Police Records unit.Representative DutiesLeads, coordinates and participates in the work activities of the Police Records Unit.Performs a wide variety of administrative support work to include typing, prooing, filing, computer data entry in the coding and batch control of documents, checking and recording information on records.Transfers, audits and updates data into CLETS/NCIC including serialized or stolen property, vehicles that have been stolen/recovered, stored, impounded, or repossessed, court orders, restraining orders, and missing persons and their personal information and identifying marks.Performs data entry and processing of criminal complaints, citations, warrants, police reports and other related materials. Inputs data from hardcopy reports into the Records Management System using uniform codes.Receives and processes subpoena and background requests.Processes and seals criminal histories when court ordered; processes expungment orders; notifies proper government agencies when process is completed.Processes in-custody packets for court officer including warrant declaration, felonies, and misdemeanors; processes detention forms and deposition forms for court officer; types criminal complaints and submits to court.Accepts payments from the public and various agencies; operates cash register; balances daily cash receipts and cash drawer; prepares bank deposit.Scans a variety of reports into the Records Management System; electronically manages and distributes police report information.Provides other administrative support to the Police Records Supervisor or Manager as required. Performs other duties as developed and mandated by legislation or case law affecting CLETS operating policy.Responsible for all CLETS related duties such as policies, practices and procedures. Conducts CLETS user training and certification programs.Performs other related duties, as assigned.RequirementsKnowledge, Abilities, and Skills:Knowledge of:California Law Enforcement Telecommunications System (CLETS), National Crime Information Center (NCIC), Records Management System and Criminal Justice Information Systems (CJIS) policies and procedures.Pertinent Federal, State and local laws, codes, regulations and guidelines.The California Public Records Act.Uniform crime reporting definitions.Legal terminology and practices involving criminal reports, records maintenance, and local court procedures.Law enforcement telecommunications systems and networks, including internet and intranet networks.Principles of supervision and training techniques.Audit procedures and recordkeeping.Effective customer service techniques.Ability to:Train, lead and coordinate the work of others.Understand and apply appropriate Federal, State and local laws, codes and guidelines.Understand and release reports according to the California Public Records Act.Accurately enter police reports and other legal information into the computer.Prepare clear and concise documents and reports.Adapt to changing techniques and learn functionality of new equipment and systems.Establish and maintain effective and cooperative working relationships with City employees and the public.Provide effective customer service.Maintain confidentiality of records information.Provide instruction and assistance in using law enforcement telecommunication databases and other applications.Skill in:Using a personal computer and applicable software applications.Communicating effectively both orally and in writing.Education, Training and Experience:High school graduation or the equivalent.Three years of recent, paid work experience performing police records support activities. At least two years of the recent experience must have included direct experience as a CLETS Access Operator.Experience coordinating or providing training to others is highly desirable.Licenses and Certificates:Possession of a valid CLETS full access operator certificate. Must obtain a CLETS trainer certificate during the first six months of employment.Supplemental InformationHOW TO APPLY: All applicants must submit an online City application and required supplemental questions to be considered for this position. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process and should not be submitted. NOTE: You must submit a copy of the required certificate(s). All materials must be received in the Human Resources Department no later than close of business on the application closing date. You may upload a copy of the required certificate(s) to your online application or send a scanned copy to rosie.cruz@santamonica.gov. Failure to do so will result in your application being disqualified. SELECTION PROCESS: All applicants must submit clear, concise and complete information regarding their qualifications for the position. All applicants will be reviewed and only those candidates determined to be most qualified o n the basis of experience and education, as submitted, will be invited to participate further in the selection process. Testing may consist of the following:Written Examination Oral InterviewBACKGROUND INVESTIGATIONS: Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.NOTE: If three or more qualified City employees apply and pass the examination, a promotional list will be established in addition to an open-competitive list. If fewer than three qualified City employees pass the examination, the appointing authority, in accordance with the City's civil service rules and regulations, can decline to use a promotional list, in which case a promotional list will not be established for this position. Diversity & Inclusion StatementThe City of Santa Monica is a progressive, inclusive and culturally-rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly-talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact. The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us! Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only). Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination.