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  • ID
    #13128057
  • Job type
    Full-time
  • Salary
    DOE
  • Source
    California
  • Date
    2021-04-08
  • Deadline
    2021-06-07
 
Full-time

Vacancy expired!

The Management Trust

Position Title: Assistant Community Association Manager

Location: Santa Maria, CA

Reporting To: Executive Community Association Manager

Status: Non-Exempt, Full-Time

Salary: DOE

DIRECT LINK TO APPLY: https://www.appone.com/MainInfoReq.asp?RID=3556694

COMPANY PROFILE:

The Management Trust is a community association management company. We believe that building and maintaining a community takes more than just hammers and nails. It takes integrity, trust, experience, and support. Our success is based on the belief that effective management anticipates our clients’ needs, not merely reacts to them. We are a company of creative and committed individuals driven by grand aspirations and are proud to be the only 100% employee-owned community management firm in the nation. Our Employee Owners are encouraged to actively participate in growing our business by helping define best practices every day. It is in this spirit that we encourage you to explore this opportunity to join The Management Trust team.

EMPLOYEE OWNER POSITION PURPOSE:

The Community Association Manager is responsible for the management and support of community associations (primarily HOAs), including, but not limited to: daily operations, regular interaction with and support of Board of Directors members/homeowners/vendors, meeting attendance, budget preparation, and overall community business management.

JOB DUTIES AND RESPONSIBILITIES:

Manage a portfolio of communities that includes homes, townhomes, and/or condominiums

Guide, assist, and recommend a course of action for Board members to conduct business using Leadership Management

Provide management services in compliance with the terms of the management contract

Assist Board and homeowners with problem resolution

Provide fiscal management, including, but not limited to: reviewing and approving invoices, coordinating tax preparation and reserve study updates, and reviewing completed financial statements for accuracy prior to distributing to the Board each month

Conduct site reviews and provide oversight of related compliance matters

Review and submit requests for vendor bids and contracted services

Attend association meetings, including, but not limited to: annual, turnover, and Board

Prepare Board packets, agendas, and calendars in preparation for scheduled and unscheduled meetings

Communicate in-person, telephone, and/or via email to Board members, homeowners, and vendors regarding community business in a timely manner

Maintain current knowledge of governing documents, applicable state statutes, and local ordinances that apply to each assigned community

Oversee all aspects of the client’s relationship with our Company to ensure success and retention

Work independently, with little oversight, and with accountability to executive management for the end result achieved

Demonstrate a positive attitude and ownership mentality; we believe each employee can build his/her own future

Share afterhours emergency phone duties (as directed by your supervisor; for CAMs and above)

QUALIFICATIONS:

High School Diploma (or equivalent); Associate’s Degree preferred

Solid knowledge of Microsoft Outlook, Excel, and Word

Strong leadership abilities and comfort with public speaking (small and large groups)

Conflict resolution skills

Ability to meet deadlines and address time-sensitive issues

Superior multi-tasking skills

Excellent written and verbal communication

Ability to provide high-level customer service with astute attention to detail and organization

Must be a team player

Ability to manage workflow amid shifting priorities

Willing to learn Company process and procedures, and learn/use proprietary software

Adaptable and dependable with a solid attendance record

Professional and respectful demeanor with all staff and guests at all times

SPECIAL POSITION REQUIREMENTS:

Must have reliable transportation to conduct site visits and be available for evenings and occasional weekend meetings

Must have and maintain a valid driver’s license, vehicle insurance, and driving record in compliance with Company policy

ESSENTIAL FUNCTIONS:

Use standard office equipment, including: computer, phone, copier/scanner, etc.

Be stationary for periods of time

Relocate up to (25) pounds

Travel to and from offsite locations

SUPERVISES OTHERS? IF SO, LIST:

None

SCHEDULE & TRAVEL:

Monday-Friday from approx. 8:00 am-5:00 pm

This position may require occasional long hours to meet business needs

The Management Trust is an Equal Opportunity employer. We celebrate and support diversity.

TMT reserves the right to modify this job description at any time based on business need.

Assistant Community Association Manager (ACAM)

Non-Exempt, Full-Time

This is an entry-level role into community association management. The ACAM will not be initially tasked with all of the job duties and responsibilities listed above. This is a manager-in-training position for individuals with little or no industry knowledge. Division leadership will guide and mentor the ACAM while s/he performs a variety of administrative and other support functions for the community management team. The goal is to develop the skills necessary to independently manage a portfolio as a Community Association Manager.

DIRECT LINK TO APPLY: https://www.appone.com/MainInfoReq.asp?RID=3556694

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