ID
#21884062
Job type
Full-time
Salary
TBD
Source
Visa
Date
2021-10-29
Deadline
2021-12-28

Executive Administrator

California, Sanfrancisco, 94102

Full-time

Vacancy expired!

Job Description

Job Description

Project and Functional Coordinator:

Project Management/Calendars: Assist in management of the team’s calendar
Business Process Support: Support requirements for functional documentation, risk assessments, and other needs to support Audit and Compliance requirements
Organization Chart and Headcount Updates: Ensure org charts and distribution lists are updated
Writing Support: Proofreading and formatting business documents and communications for overall professional writing style and proper grammar. Support weekly updates on key activities and other communications as assigned
Presentation Support: Help with formatting and basic presentation support
Events Support: Participate in the planning and execution of functional all-staff meetings and employee engagement events, including coordinating logistics
Support for Functional Training Programs: support team in communicating/supporting logistics as needed for functional training programs. Assist in documenting participation in learning programs as needed
Project Management: provide project management/coordination support as needed on select projectsand purchase order requests

Administrative Support:

Calendar Management: Assist in the management of the team’s calendars, including scheduling meetings, conference calls, proactively resolving / rescheduling conflicts
Expense Management / Supplies: Process expense reports on behalf of the team, manage purchasing cards, and procurement of supplies, devices and equipment. Provide occasional Purchase Order & Invoice support
Meeting Coordination: Handle room bookings, conference call needs, AV needs and catering
Travel Arrangements: book/revise flights, manage process to obtain travel visas, hotels, car, etc., place all key travel information on calendar, submit expense reports in a timely manner and manage corporate card billing and reconciliation
Liaison: Communicate and collaborate with a broad range of Visa professionals on behalf of the department. Facilitate and coordinate communications and administrative procedures across the team

Qualifications

Basic Qualifications:

Minimum of 6 months of work experience or a Bachelor's Degree

Preferred Qualifications:

2 or more years of work experience Minimum of a B.A./B.S. Advanced experience with Microsoft Office (Outlook, Word, PowerPoint, Excel) Ability to work in a fluid environment where assignments are time sensitive and can change frequently Ability to partner and work cooperatively with all levels from Executive Leadership and Senior Management Highly organized, detail-oriented self-starter who is resourceful Strong organizational skills and the ability to be extremely flexible while managing conflicting, shifting, and competing priorities with minimal direction Exceptional project management capabilities Strong communication skills (written and verbal), with the ability to effectively communicate and collaborate with a diverse range of people and job functions Understand the broader organization, build relationships and know how to get things done quickly Effectively and successfully respond to problem situations and prioritize issues Demonstrated ability to anticipate issues that may arise while taking initiative and acting with a high level of sense of urgency Strong interpersonal and collaboration skills

Additional Information

Visa has adopted a COVID-19 vaccination policy to safeguard the health and well-being of our employees and visitors. As a condition of employment, all employees based in the U.S. are required to be fully vaccinated for COVID-19, unless a reasonable accommodation is approved or as otherwise required by law.

Work Hours: Varies upon the needs of the department

Travel Requirements: This position requires travel5-10% of the time.

Mental/Physical Requirements: This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

Visa will consider for employment qualified applicants with criminal histories in a manner consistent with applicable local law, including the requirements of Article 49 of the San Francisco Police Code.

Vacancy expired!

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