Project Assistant or Asst. Project Manager

STA is currently accepting applications for the position of:

Full-Time Position

PROJECT ASSISTANT

Salary Range: $5,005 - $6,083 per month

And/Or

ASSISTANT PROJECT MANAGER

Salary Range: $5,855 - $7,117 per month

Includes Benefits (PERS, Health, Dental, Vision, Vacation and Sick Leave)

Final Filing Date: 12:00 p.m. – Tuesday, September 7th, 2021

Important Note: STA currently has one (1) vacant position. This position may be filled at either level depending on the applicant’s qualifications at the time of hire. Please review the job descriptions stated in this announcement and indicate which position you are applying for on your application.

WHEN A SUFFICIENT NUMBER OF QUALIFIED APPLICATIONS HAVE BEEN RECEIVED, THIS ANNOUNCEMENT MAY BE CLOSED AT ANY TIME AT THE DISCRETION OF THE AUTHORITY.

Tentative Oral Interviews: Will be scheduled the week of September 13th, 2021

Job Description

PROJECT ASSISTANT

SUMMARY OF RESPONSIBILITIES:

The Project Assistant will provide support to the Director of Projects, Senior Project Manager, and/or Project Manager on matters related to project delivery and funding for transportation projects in Solano County. The Project Assistant will prepare documents and coordinate with local, regional, State and Federal transportation agencies to program transportation funding and monitor transportation projects to ensure timely and successful delivery of projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Assists the Director of Projects and senior staff in the delivery of transportation projects.

Participates on regional and local committees along with other partners, such as Caltrans, Metropolitan Transportation Commission (MTC), cities and other agencies to ensure timely delivery of STA projects.

Reviews funding opportunities and provides project summaries to various groups and committees including the STA Board and the Technical Advisory Committee (TAC).

Attends and coordinates and/or provides staff support to events, public hearings, and committees including STA board, city, county and regional meetings.

Compiles, develops and updates various transportation data, reports and maps.

Assists in the development of a standardized geographical information system as needed.

Assists in the research and preparation of grant applications for various federal, state, and regional funding including grants for projects and programs within Solano County.

Assists STA staff in interacting with the public (developers, engineers, architects, contractors, home owners, neighbors, and concerned citizens) in Solano County.

Prepares reports, analyses, agenda items, and documents to ensure project funding program and delivery deadline compliance and requirements.

Assists staff with the organization and coordination of the Solano Project Delivery Working Group and responsible for maintaining a transportation project monitoring program.

Assists member agencies with project delivery funding procedures of funding agencies, such as the MTC and Caltrans.

Attends regional meetings at Caltrans and MTC to monitor policy and procedure changes and summarizes the effects on member agencies.

Collaborates with the other STA departments to program funding for approved projects.

Manages project grant revenues and other revenues including compliance with grant agreements.

Prepares Authorization Requests and other required documents for projects receiving State and/or Federal revenues.

Assists staff with maintaining necessary records of project operations.

Provides support and prepares presentations for Board meetings, Technical Advisory Committee (TAC) meetings, Inter-City Transit Consortium meetings and other meetings, as needed.

QUALIFICATION REQUIREMENTS:

Given the issues and priorities facing the STA, the Project Assistant must be a motivated self-starter with excellent organizational and communication skills, have a positive attitude, and be a flexible team player who enjoys a fast-paced and challenging environment.

EDUCATION and/or EXPERIENCE:

This position requires a four-year college degree in transportation planning, geography, public administration, business administration, management, marketing, and or a related field. A typical way to obtain the required knowledge, skills and abilities would be a minimum two years of relevant experience in an entry level or intern position in transit or transportation operations and/or any combination of education and experience that would provide the required knowledge and abilities is qualifying.

KNOWLEDGE AND SKILLS:

In addition to the experience and education described above, the position requires:

Proven ability to work diplomatically with a wide range of individuals.

Proven ability to handle and prioritize multiple and varying tasks.

Committed to providing excellent customer service.

Ability to work cooperatively as a team member and complement existing staff.

Flexible, unbiased and a person of high integrity.

Exhibits ability to analyze data and form reliable conclusions.

Familiarity with methods of gathering public input.

Ability to work independently with minimum supervision and willing to take on responsibility.

Proficiency in Microsoft Office, Google Drive, Adobe, and graphics software.

Proficiency in ArcGIS to create and maintain maps and Geographic Information System data.

Ability to learn specialized software.

Ability to excel at both oral and written communications.

Self-motivated and problem-solver of complex issues.

Strong work ethic, goal-oriented.

Perform other duties as assigned.

Job Description

ASSISTANT PROJECT MANAGER

SUMMARY OF RESPONSIBILITIES:

The Assistant Project Manager will provide support to the Director for Projects and Project Manager on matters related to project delivery and funding for transportation projects in Solano County. With supervision from the Director for Projects, the Senior Project Manager and the Project Manager, the incumbent will prepare documents and coordinate with local, regional, State and Federal transportation agencies to program transportation funding and to ensure timely and successful delivery of projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Assist the Director of Projects, the Senior Project Manager and Project Manager in project planning, design, and delivery of projects

Assist Senior Project Manager to coordinate with Caltrans, MTC, and local agencies to ensure timely delivery of STA projects

Assist STA staff in interacting with the public (developers, engineers, architects, contractors, home owners, neighbors, and concerned citizens), Solano County and cities staff

Prepare reports, analyses, agenda items, and documents to ensure project compliance and requirements

Organize and coordinate the Solano Project Delivery Working Group as the key STA staff member.

Create and maintain a transportation project monitoring program in coordination with the Solano Project Delivery Working Group.

Assist member agencies with project delivery funding procedures of funding agencies, such as the Metropolitan Transportation Commission and Caltrans District 4.

Collaborate with the STA planning department to program funding for approved projects.

Manage project grant revenues and other revenues including compliance with grant agreements.

Prepare Authorization Requests and other required documents for projects receiving State and/or Federal revenues.

Assist the Senior Project Manager with maintaining necessary records of project operations;

Provide support and prepare presentations for Board meetings, Technical Advisory Committee (TAC) meetings, InterCity Transit Consortium meetings and other meetings, as needed.

Perform other related duties as assigned.

QUALIFICATION REQUIREMENTS:

Given the issues and priorities facing the STA, the Assistant Project Manager must be a motivated self-starter with excellent organizational and communication skills, have a positive attitude, and be a flexible team player who enjoys a fast-paced and challenging environment.

EDUCATION and/or EXPERIENCE:

The position requires a four-year college degree in engineering, management, transportation planning, or a related field. Must have a minimum of two to four years’ relevant experience. Any combination of education and experience that would likely provide the required knowledge and abilities as listed below is qualifying.

KNOWLEDGE AND SKILLS:

In addition to the experience and education described above, the position requires:

Proficiency in Microsoft EXCEL and Word.

Additional computer application skills desirable: Access and PowerPoint.

Ability to learn specialized software.

Ability to analyze data and form reliable conclusions.

Ability to excel at both oral and written communications.

Ability to work diplomatically with a wide range of individuals.

Ability to handle and prioritize multiple and varying tasks.

Ability to work with and complement existing staff.

Flexible, unbiased and a person of high integrity.

Willing to take on responsibility.

Self-motivated and problem-solver of complex issues.

Strong work ethic, goal-oriented.

INFORMATION FOR BOTH CLASSIFICATIONS

PHYSICAL DEMANDS: While performing this job, the employee is regularly required to sit for extended periods of time; may require walking for short periods; may require occasional bending, stretching, reaching, twisting, kneeling, squatting, and extension of the arms; reach at and above shoulder level; generally inside work with occasional outside work with exposure to weather, odors, dust and pollen; lifting and/or carrying of light to moderate equipment/supplies; hand and finger dexterity sufficient to operate computer keyboard for extended periods of time. This classification also emphasizes speech, hearing and vision; ability to see well enough to read handwritten and typed documents and view computer monitors for extended periods of time; ability to hear well enough to communicate on the telephone and in person over office noise; ability to speak well enough to be easily understood over the telephone and in public meetings; ability to comprehend at the level required for the job. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Able to travel to and function at scheduled external meetings and events as well as work variable hours on occasion (evenings and weekends). Able to lift 20 pounds, drive a van and handle event equipment.

DRIVING REQUIREMENTS: Driving of personal and STA vehicles is necessary as many meetings and other job-related activities will be out of the STA offices. Use of a personal vehicle is reimbursed in accordance with IRS mileage regulations. Proof of insurance of personal vehicles is required and must be maintained during employment with STA. The hire for this position must have a valid California Class C driver’s license and have a satisfactory driving record such that the employee is eligible for coverage by STA’s insurers. All new hires will be subject to an initial DMV “pull notice” check and, following employment, annually thereafter.

APPLICATION PROCESS:

A completed Solano Transportation Authority (STA) Employment Application must be received by 12:00 pm, Tuesday, September 7th, 2021; however when a sufficient number of applications are received, this announcement may be closed at any time at the discretion of the Authority. STA will also establish a certified eligibility list for future openings for this position.

Additional information regarding the application, job description and submittal processes can be found at https://sta.ca.gov/work-with-sta/employment-opportunities/ Employment applications may also be requested in-person by contacting the STA at (707) 424-6075. Resumes will not be accepted in lieu of a completed application packet.

NOTE: The application must be downloaded to your computer to function as a fillable pdf form. You can print out your completed application, sign it and submit it one of several ways:

1) Email to humanresources@sta.ca.gov; or

2) Fax to the HR Department at (707) 424-6074; or

3) Deliver/mail to:

Solano Transportation Authority

Attention: Human Resources

One Harbor Center, Suite 130

Suisun City, CA 94585

SELECTION PROCESS AND TENTATIVE SCHEDULE:

All applications will be reviewed for minimum qualifications and only the best qualified will be invited to continue in the examination process. The examination process may consist of an assessment panel and/or an oral interview. Tentatively, the Oral Board is scheduled for the week of September 13th, 2021. In accordance with current CoVid guidelines, interviews will be done virtually by Zoom, Skype or Facetime. If you are unable to interview under this criteria, please contact STA at 707-424-6075 for special consideration for alternatives.

OTHER IMPORTANT INFORMATION:

It is important that your application show all the relevant education and experience you possess. Applications may be rejected if incomplete or not signed. In the event that the agency does not receive a sufficient number of qualified applicants, this position may be reopened. Applicants will be notified upon that determination, and included in the screening process at that time.

If you believe you may need accommodations during the recruitment process, please contact Human Resources at (707) 424-6075. Requests for accommodations must be received no later than five (5) calendar days after the final filing date for the recruitment.