Executive Assistant Office Manager

Qualifications

• The ideal candidate will be a local from the Bay Area with several years of prior EA experience
• Several years of experience in an executive administrative support role to a senior executive
• Four-year degree
• Excellent communication skills, high integrity, and the experience, confidence, and presence to work with all levels of the firm including external counterparts
• Positive attitude, no task too big or too small
• Strong time management skills; ability to handle multiple concurrent assignments with a high degree of accuracy and meet deadlines
• Ability to think independently and provide creative solutions
• High EQ with an ability to diplomatically navigate complex situations
• Expert experience with Microsoft Office/Google Suite required

• This position will handle core executive assistant duties as well as a wide array of other responsibilities including personal calendar support and special ad hoc projects
• Own and proactively manage a complex, changing, high-volume calendar across multiple time-zones, both professional and personal for the managing director
• Conference room scheduling and organization, including presentation support
• Coordinate extensive domestic and international professional and personal travel
• Ensure seamless flow of the day-to-day activities and manage all related components
• Proactively and strategically coordinate internal and external meetings
• Work collaboratively with the other Altos Ventures colleagues across the firm
• Create and implement processes and systems to elevate efficiency and effectiveness of administrative processes
• Event management backup support as needed
• Work with partners to identify and implement improvement opportunities, as needed
• Timely responsiveness outside of “regular” business hours
• Shared front desk reception duties for regular office hours to include answering phones and receiving visitors, approx. 1x a week