Office Administration

We are an engineering firm servicing the building industry in mechanical, electrical, and plumbing engineering services along with electrical testing, dry utility coordination, low voltage distribution and design.

We are currently hiring administrative assistant who can handle the following responsibilities. Please be advised that the job duties can vary widely, not just from job to job, but from day to day at the same job.

On any given day, they may perform a variety of tasks, such as:

Schedule appointments and maintain calendars

Assist in preparing marketing material and attend meetings if needed

Answer phones and greet visitors

Schedule and coordinate staff and other meetings

Collate and distribute mail

Prepare communications, such as memos, emails, invoices, reports, and other correspondence

Write and edit documents from letters to reports and instructional documents

Create and maintain filing systems, both electronic and physical

Manage accounts and perform book-keeping if needed

Requirements

Superb written and verbal communication skills

Strong time-management skills and multitasking ability and organizational skills

Proficient in Microsoft Office, with aptitude to learn new software and systems

High school diploma or equivalent, bachelor or AA degrees are plus

Proven excellence as an office assistant, office administrator or in another relevant position

Outstanding abilities to communicate in person, in writing and over the phone

Familiarity with common procedures and basic account principles used in the office