ADMIN ASSISTANT - HIRING NOW FOR THE HOLIDAYS!

Seasonal/Temporary Employment

Job Title: Administrative Assistant

Department: Design

Supervisor: Design Admin Supervisor

Job Classification: Hourly

Overview of Job Description:

Create, modify, and review wholesale and WCGB cost sheets for price pointing and distribution as needed. Assist with pricing new items, maintain/check various spreadsheets, including SS Main with Macola. Assist the Design Department with customer sheets and administrative tasks for customer presentations.

Primary Duties and Responsibilities:

Create and modify cost sheets for all customers.

Responsible for the Distribution of Wholesale and WCGB sold/final items.

Check and update all final cost sheets for accuracy, making sure all components are listed and packaging is correct.

Review Part numbers in Macola to ensure items are correct as described in Central Pricing/SS Main.).

Request new item numbers from Purchasing for new items using the New Macola Numbers Spreadsheet.

Update cost sheets with information provided on a Customer Commit.

Completes revisions of any previously distributed items and issue a new Distro to the necessary departments.

Update all WCGB COB’s (Custom Order Baskets), apply information from the commit form to the cost sheet.

Create distribution sheets and send to the necessary departments.

Secondary Duties and Responsibilities:

Assist with setting up and checking customer sheets.

Assist with presentation preparation including, but not limited to, customer book and gift setup and review.

Assist with checking cost sheets for approval.

Assist with maintaining and updating all customer files and folders.

Administrative and Other Responsibilities:

Check New Macola Numbers Spreadsheet for new entries and check that they are being entered onto Central Pricing and their descriptions match Macola.

Check and update the pre-approved subs spreadsheet(PAS) for all build requirements.

Assist Design team with administrative tasks, as needed

Typical Physical Demands:

Light to moderate gift lifting up to 35 pounds.

Typical Working Conditions:

Office Environment

Knowledge, Skills and Abilities:

Typing minimum 40 WPM

Microsoft Word, Excel, Outlook

Good ability to prioritize a very busy workload

Attention to detail

Must be available for Overtime work as required (both voluntary and mandatory).

Education:

High School Diploma

Seasonal/Temporary Employment