Administrative Office Assistant

Description We are partnering with a well-Established Family Law firm based in Oakland, CA, who specialize in mediation, litigation, and consulting services, to source an Administrative Office Assistant to join their teams on a contract to hire basis.The Administrative Office Assistant will provide vital support to the Managing Shareholder and ensure smooth office operations. This role involves managing administrative tasks, coordinating complex schedules for a busy mediator, and serving as the first point of contact for client inquiries. The ideal candidate is detail-oriented, organized, and capable of handling multiple priorities in a fast-paced environment.Key Responsibilities:

Manage and maintain the Managing Shareholder's calendar.

Coordinate complex scheduling for mediation sessions, client meetings, and other firm events.

Serve as the first point of contact for client inquiries via phone, website, or walk-ins.

Handle client intake processes efficiently and professionally.

Assist with general administrative tasks such as data entry, document preparation, and email correspondence.

Maintain organized records and filing systems.

Order office supplies and coordinate maintenance of office equipment as needed.

Act as a liaison between the Managing Shareholder, clients, and staff to ensure seamless communication.

Address client needs promptly and professionally, maintaining confidentiality at all times.

Requirements

Qualifications:

Prior administrative experience, preferably in a legal or professional services environment.

Exceptional organizational skills with the ability to manage multiple tasks and deadlines.

Strong communication and interpersonal skills to interact with clients and colleagues effectively.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with calendaring systems.

Familiarity with family law or mediation services is a plus but not required.

Must be local to Oakland, CA for onsite requirement: 4-5 days a week on-site

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .