Office Assistant

Description Robert Half is looking for a highly organized and personable Office Assistant to join our client based in downtown Oakland. The Office Assistant will play a key role in creating a welcoming, organized, and efficient office environment. They will also provide general administrative support to the team, ensuring smooth office operations and maximizing team productivity.Key Responsibilities:

Reception & Hospitality: The Office Assistant will greet visitors with a warm and professional demeanor, offer refreshments, keep the coffee station replenished, and maintain a welcoming front office area.

Calendaring & Scheduling: The role involves assisting with scheduling meetings, managing appointments, and coordinating the booking of conference rooms for the team.

Office Organization: The successful applicant will maintain an orderly and stocked office, ensuring a neat aesthetic by arranging common areas and fostering a professional environment.

Expense Management: As part of this responsibility, the Office Assistant will handle expense reports using Concur, ensuring timely and accurate submissions, while also assisting in tracking and reconciling office expenses.

Office Maintenance: The Office Assistant will monitor office supply inventories, order necessary items, and ensure kitchen areas, including coffee machines, are maintained and fully stocked.

Administrative Support: General administrative assistance such as filing, data entry, and other clerical tasks will be expected to support overall office operations.

Requirements

Previous experience in an office, administrative, or hospitality role is preferred.

Candidate must have strong organizational and multitasking skills with meticulous attention to detail.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is required.

Familiarity with Concur or a similar expense management software is preferred, but not required.

The individual must possess excellent communication skills, both written and verbal.

The ideal candidate will display a friendly, professional, and proactive attitude, with a knack for hospitality.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .