Executive Assistant

Description Monthly Financial Reporting

Extract Data from Business System to prepare monthly reports in Excel

Provide Detail Billing reports to Office Leaders and Billing Managers

Provide support on financial reporting as necessary

Assist with invoice collection efforts

Manage the Accounts Payable process

Prepare expense reports

Administer project code setup and associated compliance items

Track compliance with Standard Operating Procedures

Prepare monthly reports detailing time charges, capacity and revenue by billing consultant and client

Project upcoming monthly time charges, capacity and revenue by billing consultant and client

Perform a wide variety of administrative duties as required to manage office and assist Client Managers

Support business development efforts

Track/monitor key performance indicators (KPIs) within Salesforce and Excel for leadership

Create monthly reports to highlight financial information and business development KPIs

Organize marketing materials and business development system output so that these tools can be leveraged by staff

Work with consultants on new business proposals, planning, and research

Create graphics and illustrations for reports and presentations

Assist with recruiting efforts

Create job descriptions and post open positions to various websites

Download, organize and review resumes and summarize information for management review

Coordinate interview scheduling

Onboard new employees

Track and report employee certifications and headcount status to human resources

Support office leaders with facilities team interactions at local level and manage inventory / office supplies

Organize and participate in task force meetings with staff as requested

Coordinate holiday cards/gifts and office social events

Handle team scheduling, travel and meeting arrangements as requested

Help with the design and execution of culture building activities and events

Requirements

Problem solver – strategic thinker able to work with other teams and staff members effectively

Strong service focus – dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards

Excellent communicator and negotiator – able to deal effectively with people at all levels across a multicultural environment

Maturity, poise and judgment

Ability to maintain and respect confidentiality

One who takes constructive feedback in stride and incorporates feedback quickly

Ability to manage a heavy work volume and produce quality and timely results in a fast paced environment

Self-starter, strong initiative, confidence and ability to work with little guidance

Collaborative team player with a positive, flexible attitude

Methodical, organized and excellent attention to detail

Finally, we are looking for someone who will be committed to the company and add to the life and culture of the firm

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app (https://www.roberthalf.com/mobile) and get 1-tap apply, instant notifications for AI-matched jobs, and more.Questions? Call your local office at 1.888.490.4154. Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be authorized to work in the United States. Benefits are available to temporary professionals. Visit https://roberthalf.gobenefits.net/ for more information.© 2022 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/terms-of-use) .